Maybe something like this would be appropriate. 
ALLOCATION OF PARKING PASSES FOR THE BLOCK B CAR PARK
I am a new resident in Gemilang Indah flats.
I live at 223B, 2nd floor, Block B. I am writing to enquire
about parking passes for my block.
I
have been informed that I need
to obtain a pass in order to
park my vehicle
in the Block B
car park. I would like to know the
procedure for applying
for such a pass as
other parking space is very limited
around Block B.
In addition, c
ould you let me know the
cost of
a parking pass for my vehicle. For your information, I am driving a Proton Wira 1500 cc.
I would also be grateful if you would inform me of the period that such a pass would remain valid and the cost of renewal. Thank you for your assistance in this matter. I
look forward to receiving your reply.