[General] email

[jsytay]

I need to reply on my boss's behalf to a vistor that will be visitng my boss on the week that he will be travelling. Pls help!

[RonBee]

He/she will be visiting your boss while your boss is away?

[thedaffodils]

Originally Posted by jsytay

I need to reply on my boss's behalf to a vistor that will be visitng my boss on the week that he will be travelling. Pls help!

Hi Jsytay,

Welcome to the forums. I am not a teacher.

Here's my two cents.

Write to the visitor as if you were your boss and tell him/her the info. as below:

• When are you unavailable? Please let the guest clearly know the dates.
• If the meeting with the guest is scheduled, you have to apologise and briefly explain to the guest about why you are unable to meet him/her.
• Tell the guest when you will be available in your office so the guest might can adjust his/her visiting date.

Please try to write words in full but not any contraction, e.g. pls. This makes your business letter neat.

And please try to make a draft of the e-mail by yourself first, and then post it up in the column of Letter Writing for the suggestions of teachers or forum members. Here's the URL link of the column.

Letter Writing - UsingEnglish.com ESL Forum

Hope this helps!