Addressing Letter to University Deans and VP and President

[markofcain]

I am writing a letter of commendation for a professor at the University of Florida. I searched the web and found the organizational chart to discover the dean of that particular college and the VP of that branch of the university. I will be sending the letter by email.

What is the best way to address the letter. Any suggestions? Here is what I have currently:

Dr. James Bernard Machen, Ph. D.
President
University of Florida

Dr. Jimmy Cheek, Ph. D.
Senior Vice President for Agriculture and Natural Resources
University of Florida

Dr. R. Kirby Barrick, Ph. D.
Dean of the College of Agriculture and Life Sciences
University of Florida

Dr. Larry Arrington, Ph. D.
Dean and Director of Extension
University of Florida

Dear Drs.,

I am the Director for 8th Region of the Florida...

[Anglika]

Originally Posted by markofcain

I am writing a letter of commendation for a professor at the University of Florida. I searched the web and found the organizational chart to discover the dean of that particular college and the VP of that branch of the university. I will be sending the letter by email.

What is the best way to address the letter. Any suggestions? Here is what I have currently:

Dr. James Bernard Machen, Ph. D.
President
University of Florida

Dr. Jimmy Cheek, Ph. D.
Senior Vice President for Agriculture and Natural Resources
University of Florida

Dr. R. Kirby Barrick, Ph. D.
Dean of the College of Agriculture and Life Sciences
University of Florida

Dr. Larry Arrington, Ph. D.
Dean and Director of Extension
University of Florida

Dear Drs.,

I am the Director for 8th Region of the Florida...

You are not in fact sending them a letter, but an e-mail. As you [or the person for whom you are writing this] have not met them, it might in fact be better to send each one an individual e-mail, in which case you will address them by their honorific and surname: Dear Dr Machen.

If you feel a group message is acceptable, then start Dear Drs Machen, Cheek, Barrick and Arrington,

[susiedqq]

I'm wondering . . .

Do you use both Dr. John Smith, PhD.?

Isn't that redundant?

One doesn't write, Dr. John Smith, M.D.

It's John Smith, M.D. OR Dr. John Smith.

[Anglika]

No, you are correct - the address should be to John Smith, PhD OR Dr John Smith.