Hi agungvs69, Here is your letter modified substantially.
M/s. XX XX
Subject: Status Payment in respect of Project executed in Hogwart area 2008
Attn: Mr. Harry Potter, General Manager
This is with reference our claim relating to work at Hogwart area 2008 to which we have neither received any reply nor clarification from your local office. Consequently, all activities at sites namely R&D, Bbogor, Diagon alley and Hagrid house had been on hold since 29th October 2008.
As a matter of fact we were keen to begin the work immediately. So as directed by your local office,we procured the required material so as to keep the work at different sites running, but due to non release of timely payment there is a postponement of work indefinitely (without time restrictions). Meanwhile your local office requested us to prepare all the documents related to sites where work had been on hold, so as to create a on your head office in Indonesia.
So we prepared all the document, including Opname Work Result, opname material result on site and a list of purchased material which have signed and agreed by us and your local office Hogward Region, and we have sent it to your central office.
We have also re-submitted the documents on 6 July 2009, so that the charge can be processed expeditiously . Thereafter we have made request for responses and explanations/clarifications if any from M/s Relacom Indonesia regarding status of the payment, within one week of issue of (since) that letter (was issued)
We hereby draw (please) your kind attention to the facts mentioned as above and (we) believe that you will take prompt action in the matter under appropriate advice to us.