The simple rule is, use past tense when describing about event happened in the past. The minutes of a meeting is the narration of decisions/discussions held in the meeting. So normally past tense is used. Occasionally, you will need to use both past and present tenses, when discussing facts and opinions. Use present tense if those are universally true or relevant to present. So here I have corrected those verbs in red which need to be in past form.
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