Dear prof. DDD,
Dear Professor DDD,
Thank you for your consideration of my request
Thank you for considering me for this wonderful opportunity.
and I would like to inform you that the best dates as appointments during December for me are the weekends.
The best dates for me to meet with you in December fall on the weekends.
The dates are :1-3, 15-17 or 22-24.
My preferred dates are:
Dec 1 - 3
Dec 15 - 17
Dec 22 - 24
note: European style (I think this is correct, but you should check with a European!)
1 - 3 Dec
15 - 17 Dec
22 - 24 Dec
NOTE: THESE DATES ARE NOT WEEKENDS
Please pick up one that is appropriate so I can manage my flight to QQ city.
As soon as you pick the one that is best for you, I will arrange my flight to QQ City.
(NOTE: "City" is probably capitalized, but you should check)
Thanks again and I am looking forward to meeting you.
Thanks again. I'm looking forward to meeting you.
NOTE: This is fairly casual.
If you want to be more formal, write:
Thank you again. I am looking forward to meeting you.
Best regards, <-- informal close Sincerely, <-- formal close
Jorjy (including surname) handwritten in ink
Your full name typed
Dear Jorjy --
1) Be sure that you provide lots of ways to reach you:
- mail address
- email address
- home phone
- mobile phone
2) Be sure to date the letter
Best wishes! It sounds like a good opportunity for you.