i want to make a letter of complaining to the principal of the hostel about lack of facilities while staying in the hostel. i want the principal to review about the cleanliness of the toilet, facilities in rest room and lack of equipment such as refregerator and change the old television set...
please help me in writing the formal letter
An important element to take into account is the level of expertise of the principal. You may possess more esoteric knowledge on the issue than he does and it is important to summarize issues in the level he can understand.
I wanted to bring to your attention some of the inconveniences faced by our hostel inmates due to unhygienic rest room facilities, lack of a refrigerator, an outdated television set, etc.
Paragraph 2: discuss how unhygienic rest room is impacting you and other hostel inmates. Suggest the principal to take a personal tour during certain time - midday, or evening, or mid week, etc...
Paragraph 3: discuss the need for a refrigerator, and how hostel inmates in general would benefit from having them.
Paragraph 4: talk about the need for a new television set and impact of continuing with an old one - such as, students discouraged from watching news or sports oriented programs and are missing on keeping up with current events.
Conclusion: Your suggestions - such as how often the rest rooms & toilets should be cleaned, and immediate repairs that are needed, etc. How many refrigerators do you suggest they install, and how big of TV they should get.
< your full name>
Hope they meet your demands, and not ask for more hostel fees!
Last edited by greenisgood; 18-Dec-2009 at 22:51.