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  1. #1
    ngocha is offline Newbie
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    Default How to write email to invite quotation

    Dear Mr. John,


    Regarding to introduce of Mr. Paul of ABC company about oil seed of the DEF company. We would like to invite you quotation of oil seed for the Samho project.


    We are looking forward to hearing you soon.



    Thanks & Best regards,
    Jam (Mr)
    Sell manager

  2. #2
    konungursvia's Avatar
    konungursvia is offline Key Member
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    Default Re: How to write email to invite quotation

    You should google "invitation to tender" and see the sample pdfs provided.

  3. #3
    ngocha is offline Newbie
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    Default Re: How to write email to invite quotation

    Dear Konungursvia,

    Thank you very much for your quickly reply.

    Could you please show me one more time about this issue with the same subject ?

    1. I would like to tell our supply that why we knew them.
    2. I revised my letter as below, would you please refer to it and give me your comment.

    Thanks for your help.




    Att : Mr. John
    Date: 15th April 2011

    Dear Sirs

    Regarding to Mr. Paul introduction of ABC company about supply the oil seed for our ABC project so you are invited to submit a quotation for this one.
    The following documents are attached to this invitation and provide details of the requirement:
    • The drawing.
    • The specification

    You are required to complete and return the following items:
    • Price and delivery schedule

    Please submit your quotation by next week at 12:00 on Friday 21st 2011.

    We are looking forward to receive your quotation.

    Thanks & Best regards,

    Jam (Mr)

    Sell manager.

  4. #4
    bhaisahab's Avatar
    bhaisahab is offline Moderator
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    Default Re: How to write email to invite quotation

    Quote Originally Posted by ngocha View Post
    Dear Konungursvia,

    Thank you very much for your quickly reply.

    Could you please show me one more time about this issue with the same subject ?

    1. I would like to tell our supply that why we knew them.
    2. I revised my letter as below, would you please refer to it and give me your comment.

    Thanks for your help.




    Att : Mr. John
    Date: 15th April 2011

    Dear Sirs

    Regarding to Mr. Paul introduction of ABC company about supply the oil seed for our ABC project so you are invited to submit a quotation for this one.
    The following documents are attached to this invitation and provide details of the requirement:
    The drawing.
    The specification

    You are required to complete and return the following items:
    Price and delivery schedule

    Please submit your quotation by next week at 12:00 on Friday 21st 2011.

    We are looking forward to receive your quotation.

    Thanks & Best regards,

    Jam (Mr)

    Sell manager.
    The meaning of this part is not at all clear, "Regarding to Mr. Paul introduction of ABC company about supply the oil seed for our ABC project"

  5. #5
    Ouisch's Avatar
    Ouisch is offline Moderator
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    Default Re: How to write email to invite quotation

    Quote Originally Posted by ngocha View Post
    Dear Mr. John,


    Regarding to introduce of Mr. Paul of ABC company about oil seed of the DEF company. We would like to invite you quotation of oil seed for the Samho project.


    We are looking forward to hearing you soon.



    Thanks & Best regards,
    Jam (Mr)
    Sell manager
    I'm sorry, but this letter really doesn't make any sense.

    I don't know what you're trying to say with the "introduce of Mr. Paul" bit, but in all my years in the business world if our company was inviting quotations for a product or service the "invitation to bid" letter would be very succint:

    Subject line: INVITATION TO BID
    (mention the product here)

    Please submit your best price and delivery for the following:

    (Then you would describe the product you want to purchase. You would also include any details specific to your request, such as "quote must include price of packaging to our specifications" or "price must be FOB X location").

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