Quite a cast of characters in this episode. Reminds me of the movie, Bob and Carol and Ted and Alice.As an office manager, it is my responsibility to instruct every employee about their duties so that the staff of my office will accomplish their tasks efficiently. In addition, I am required
to inform you about the facts that negatively affect
edthe in-office work situation and cost the wholecompany additional expensesunnecessary expense. Four months ago the duties of Jess H., one of theour executive members, havehad been reassigned to Ronald A. and Francis D. andThis change caused the work flow in the office to become unbalanced. This created uneven productivity between the two employees that I manage, Rebecca D. and John S. Having been previously assigned to Sam and Francis D., and supported by a part-time administrative assistant. Rebecca’s duties increased considerably after Francis hashad got half of the Jess’s assignment. It resulted in Rebecca ’s twice a monthrequiring overtime hours twice monthly that cost the company an additional $600, and her complainingcomplaints of being tired. In addition, Francis D. has complained to me a few times about the poor quality of Rebecca’s work. On the other hand, after Ronald A., supported by a full-time administrative assistant, took the other part of Jessica’ duties, John’s responsibilities have been reduced. It is proven by the fact that over the last three weeks John has begun taking more than the allotted break time sand coming in late a couple times a week. Based on my research, I have developed a plan which, I’m confident, will help rearrange the assignments so that both John S. and Rebecca D. work regularly without requiring overtime and changing the work of the members of the executive teams and of the two administrative assistants. I recommend that John’s duties should be reassigned to Sam D. and Ronald A. while Rebecca will stay with Francis D. The new arrangement will make the work flow smoothly and become more equally balanced.
The solution will ease some of the stress on the employee Rebecca D., who will get enough time to complete the work item, and will help keep John S. busy during his working hours. It is in the best interest of the company to implement this plan of ensuring an effective organization of work and achieving economies.
My responsibility as an office manager is to instruct every employee about their duties so that the staff of my office will accomplish their tasks efficiently.