GilGood evening. I wrote a formal letter in which I wanted to inform a person from another university department that I was
choosedchosen by my director ofdepartment director to do aillustrations for their deparmentīs book about proverbs. I am not confident in writing letters in English. Could you check if there are grammar, orstylistics or formal errors? Could you correct them or pinpoint itpoint them out? Also, If you find errors elsewhere in my text, not only in my letter, let me know. I would appreciatedappreciate it a lot. I have a lot of questions about writing letters, bear with me.
- I have problems writing a formal letter to a person, whom I don't know. He is from another faculty department. Officially that person has the title, Docent , I am not sure how to
addressaddress him in a letter.
- The rules about Yours
sincerelysincerely and Your sincerellysincerely at the end of letters, which of these are right? (I know only that Your(s) sincerellysincerely is used when we write to someone we knew and Your faithfully is used when we dont know a person... - which of senteces at the end of letter should we use?) (I am not aware of such a rule. I usually write, Sincerely yours.)
- Can you recommend some book about writing formal or informal letters, e-mails and so on?
------ in fact this is e-mail, not a letter...
docMr. X, (If he has not been given the title of professor, I would opt to use Mr. or Ms [for females] I understand that Docent is used in some countries for a person who is somewhat lower in rank than a professor - somewhat like an Associate Professor in the US. You should research how this title [docent] is handled in your country)
my name is Y, I am a third-year student
ofat AAA. I have been approached by doc (See the notes above about this title. In any case, capitalize the word). Z with regard to illustrating proverbs for your department. CanMay I come overto your office to discuss this matter with you during your consultation hours next week?
I'm looking forward
forto our cooperation. (While there is nothing wrong with using "cooperation", it sounds odd. I would write, "to our meeting". The cooperation will come later during the actual work)
third-year student of AAA----- (You have already identified yourself and your status in the letter. There is no reason to do it again)
Department of AAA, AAA University
I hope someone can answer my questions. (Probably many people "can" answer your questions. You should write, "will answer")