Is this notebook actually a legal requirement, required by your insurance company? Is it an in-house notebook, purely for use within your company?
What does it contain? Is it a list of insurance requirements which all visiting doctors must read and sign to show that they have read and understood it? Is it a notebook where you simply keep a record of visiting doctors and ask them sign in and out?
We are going to need more information in order to try to work out what it might be called in English. Be aware that if no such notebook exists for the same purpose in English-speaking countries, there may not be an equivalent phrase.