Results 1 to 5 of 5
  1. #1
    jainaa is offline Newbie
    • Member Info
      • Member Type:
      • Student or Learner
      • Native Language:
      • Hindi
      • Home Country:
      • India
      • Current Location:
      • India
    Join Date
    Jan 2012
    Posts
    9
    Post Thanks / Like

    Default letter to a dignitary

    Hi,
    I have to write a letter to a dignitary. I had written him a letter first inviting him for our event, to which he replied that he wont be able to come . So I have to respond to his letter first thanking him for responding back and secondly asking him if he could suggest someone else 's name for the same. the letter written by me is as follows. Since it is a formal letter, I get confused with language part
    The letter is as follows:

    Dear/Respected (name to be mentiond or not)Sir,
    I am very thankful to you for your response(how to make this statement formal).
    It is indeed unfortunate for us not to have you here for our MUNA. It would be really helpful,if we could get references of someone from you, whom we could approach for the same role. I also wanted to ask for your permission to meet you once and have a discussion with you regarding our event and issues. With we being just a novice in organizing MUNA, a right advice is all what we are missing, for an effective execution of our event .

    Thanking you

    Yours Sincerely,
    ashima jain

  2. #2
    jainaa is offline Newbie
    • Member Info
      • Member Type:
      • Student or Learner
      • Native Language:
      • Hindi
      • Home Country:
      • India
      • Current Location:
      • India
    Join Date
    Jan 2012
    Posts
    9
    Post Thanks / Like

    Default Re: letter to a dignitary

    If someone could respond back at the earliest it would be helpful

    Thank You

  3. #3
    tedtmc is offline Key Member
    • Member Info
      • Member Type:
      • Interested in Language
      • Native Language:
      • Chinese
      • Home Country:
      • Malaysia
      • Current Location:
      • Malaysia
    Join Date
    Jun 2006
    Posts
    2,130
    Post Thanks / Like

    Default Re: letter to a dignitary

    Dear/Respected Mr/Mrs/Miss (name of person),

    I am very thankful to you for your response (how to make this statement formal).
    Thank you for your letter dated .... informing us that you will not be able to attend and officiate at our MUNA.

    It is indeed unfortunate for us not to have you here for our MUNA.
    It would be really helpful,if we could get references of someone from you, whom we could approach for the same role.
    We were wondering if, with your good connections, you could suggest another person whom we could approach for the same role.
    (*It is important for you to describe the role)

    I also wanted to ask for your permission to meet you once and have a discussion with you regarding our event and issues.
    We would also like to seek an appointment with you for discussion and consultation regarding our event and issues.


    With we being just a novice in organizing MUNA, a right advice is all what we are missing, for an effective execution of our event .
    We realise we are a novice in organizing an event like MUNA and we need all the advice and help from experienced people like yourself, to make the event a success.

    Thanking you

    not a teacher

  4. #4
    jainaa is offline Newbie
    • Member Info
      • Member Type:
      • Student or Learner
      • Native Language:
      • Hindi
      • Home Country:
      • India
      • Current Location:
      • India
    Join Date
    Jan 2012
    Posts
    9
    Post Thanks / Like

    Default Re: letter to a dignitary

    thank you...but isnt it sounding a little informal to send it to dignitary who is at a very high post of company
    ???

  5. #5
    emsr2d2's Avatar
    emsr2d2 is offline Moderator
    • Member Info
      • Member Type:
      • English Teacher
      • Native Language:
      • British English
      • Home Country:
      • UK
      • Current Location:
      • UK
    Join Date
    Jul 2009
    Posts
    22,475
    Post Thanks / Like

    Default Re: letter to a dignitary

    Quote Originally Posted by jainaa View Post
    Thank you, but isnt doesn't it sounding a little informal to send it to dignitary who is at holds a very high post of company???
    I don't think it's informal at all. There is a limit to how formal you can make a letter without sounding ridiculous.

    Informal would be:

    "Hi XXX

    Thanks for letting us know you can't make our event. Can you let us know who you reckon might be able to do it? We'd still like to get together with you for a chat about our event. We're pretty new at this so we think you could give us loads of really good tips.

    Cheers."

    Please note the amendments I made to your post in red above. We don't use more than one punctuation mark at a time (except when using an ellipsis when appropriate).
    Remember - correct capitalisation, punctuation and spacing make posts much easier to read.

Similar Threads

  1. Replies: 10
    Last Post: 22-Jun-2012, 20:04
  2. Letter to dignitary
    By Unregistered in forum Ask a Teacher
    Replies: 1
    Last Post: 15-Apr-2009, 00:10
  3. Replies: 3
    Last Post: 07-Nov-2008, 00:07
  4. the opening paragraph of a letter - small or capital letter
    By Unregistered in forum Letter Writing
    Replies: 1
    Last Post: 26-Jul-2007, 10:46

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •  
Hotchalk