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As scheduled, I had a joint site meeting with Mr. A of the Supplies Department at the jogging path, located close to the maintenance house of the Supplies Department, this morning. During the meeting, Mr. A claimed that the existence of aluminium gath, currently located in front of their maintenance house, do cause them inconvenience to go in and out of the house. Hence, Mr. A requested our department for collaborating with the Engineering Department to convert a part of the gate to be a movebale door so that they can do their daily duties without any barriers.

I am grateful if you can offer us your professional advice on this issue. If you have any queries about the issue or would like to arrange a site meeting, please feel free to contact me on 1234-5678. Thank you for your assistance.

Thank you.