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  1. #1
    tara is offline Member
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    Default How to write a thank you email

    Hello,
    I made an inquiry to an association in UK, and they were kind enough to reply soon with useful information.
    I'd like to send a proper thank you email. I'm sure they will forgive my mistakes in English since they know I'm not a native speaker, but I don't want to sound funny nor rude.
    Could you please check and tell me if there are any mistakes in my sentences?
    "Dear Sir,
    Thank you very much for your kind and quick reply to my question.
    I found your information very useful and helpful.
    I appreciate all your trouble searching your database to find out.
    I would like to wish you and the other members of your association all the best.
    Sincerely, "

    Thank you.
    Tara

  2. #2
    Rover_KE is offline Moderator
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    Default Re: How to write a thank you email

    It's good enough as it is, Tara.

    Well done.

    Rover

  3. #3
    Barb_D's Avatar
    Barb_D is offline Moderator
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    Default Re: How to write a thank you email

    Except the "Dear Sir" unless it was a male (and you're sure of this) who helped you.

    The best part of your letter, in my opinion, was simply stating that what was sent to you was helpful. I think everyone likes hearing they were able to help someone out.
    I'm not a teacher, but I write for a living. Please don't ask me about 2nd conditionals, but I'm a safe bet for what reads well in (American) English.

  4. #4
    tara is offline Member
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    Default Re: How to write a thank you email

    Quote Originally Posted by Rover_KE View Post
    It's good enough as it is, Tara.

    Well done.

    Rover
    Hello Rover, Thank you very much for your kind comment. Tara

  5. #5
    tara is offline Member
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    Default Re: How to write a thank you email

    Quote Originally Posted by Barb_D View Post
    Except the "Dear Sir" unless it was a male (and you're sure of this) who helped you.

    The best part of your letter, in my opinion, was simply stating that what was sent to you was helpful. I think everyone likes hearing they were able to help someone out.
    Hello Barb_D, Thank you very much for your kind advice. Yes, I'm pretty sure the person who helped me is a man by his name. I was occupied with writing properly in English, but, as you said, expressing how I was helped is the most imortant thing. I'll keep that mind. Thank you. Tara

  6. #6
    TomUK is offline Member
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    Default Re: How to write a thank you email

    "Dear Sir" seems a bit old-fashioned to me. It might still be acceptable when sending snail mail to the editor, but it would look rather odd in an email. When I receive an email from Jim Smith I would reply with "Dear Mr Smith". In many cases I might actually write "Dear Jim", even when this is the first email communication. How formal I address a person quite often depends on the level of formality they use in their email. In the company I am currently working for the style for sending and receiving emails is as follows:

    "Jim

    Thank you for sending..."


    TomUK

  7. #7
    tara is offline Member
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    Default Re: How to write a thank you email

    Quote Originally Posted by TomUK View Post
    "Dear Sir" seems a bit old-fashioned to me. It might still be acceptable when sending snail mail to the editor, but it would look rather odd in an email. When I receive an email from Jim Smith I would reply with "Dear Mr Smith". In many cases I might actually write "Dear Jim", even when this is the first email communication. How formal I address a person quite often depends on the level of formality they use in their email. In the company I am currently working for the style for sending and receiving emails is as follows:

    "Jim

    Thank you for sending..."


    TomUK
    Hi TomUK, Thank you very much for your kind advice. I'm sure this is the last time I use it. Tara

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