Complain letter

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helpmesir

Member
Joined
Dec 28, 2010
Member Type
Student or Learner
Native Language
Urdu
Home Country
Pakistan
Current Location
Pakistan
October 6, 2013
Service Provider Company
P.O.Box
ACB

Dear Sir,

RE: MACHINE NO. 112 DATED 04 October, 2013.

We hereby notify that our above mentioned Machine is not working properly. It had problem with pressing the 0 button when we press "0" buttons at one time machine automatically add "00". It’s creating big problem to us for printing report.

So please do the necessary action to this matter urgently and send your technician to resolve the problem of above said machines.
Thanking you,

Yours faithfully
CCC
 

emsr2d2

Moderator
Staff member
Joined
Jul 28, 2009
Member Type
English Teacher
Native Language
British English
Home Country
UK
Current Location
UK
The address and salutation are fine. I find it odd that a machine has a date but I assume this is some technical information that they need. I would write the body of the letter like this:

This is to notify you that the above-mentioned machine is not functioning correctly. When we press the "0" (zero) button once, the machine registers "00" (double zero). This is causing a huge problem for us when printing reports.

Please arrange for a technician to attend and repair this machine as soon as possible.

Yours ... etc
 
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