.I would be grateful if someone could help to correct my following letter.
To: Water Department of China
All telephone exchange buildings in China are managed by our company (AAA). All telephone and broadband equipment installed in the buildings need to be cooled down by 24 hrs operation of a water-cooled central air conditioning system.
Further to your recent notice regarding suspension of fresh water supply to XYZ region such as xxx road, all telephone and broadband services to the region’s users will be seriously affected due to the lack of a fresh water supply for cooling the air conditioning system. Therefore, we would request that you issue a formal notice by fax or email two weeks prior to the suspension work in order to allow us time to work out an appropriate [alternative] arrangement.
If you have any queries, please feel free to contact us on Tel: 123456.