I have noticed that some members on this forum use the closing quite a bit. At first, I thought it wasn't English--I had never seen it before, and I have taught Business English for the past 15 years.
Originally Posted by KLPNO
The following is from Phyllis Taufen, an associate professor of English who teaches business communications at Gonzaga University's School of Business Administration. Excerpted from"Writing for business" By Phyllis Taufen, contributing columnist (Reprinted Journal of Business May 21, 1998)
These same experts suggest never "thanking in advance." They say it presumes too much and puts me receiver under pressure. So give your reader a choice. Then say thank you after the deed has been done. Or just say "thank you" without the "in advance."This from Brian Konradt at http://www.LousyWriter.com:
DON’T get trite. Avoid typical cliché endings like “Thank you in advance...” or “Please do not hesitate to call...”; this ends the business letter on a weak note. Be as direct and creative as possible without falling prey to typical business language. This from Eric Wolfram at Eric Wolfram's Writing : Your Dance Resume : The Cover Letter:
Appreciation paragraph:This from 'Supplemental Business & Professional Writing Guide: The Seven Cs of Business Letter Writing':
Most directors and choreographers are extremely busy, and it is a matter of courtesy to express your appreciation for the time they are taking to review your audition material. See the sample cover letters for some closing paragraph examples. Try to avoid the words "thank you in advance for...." Thank the director for reading the cover letter or for considering you for an audition, or simply thank him or her.
Make sure you avoid using weak phrases and overused business phrases in your closing paragraph.
- Thanking you for your...
- Hoping for a prompt reply...
- Thanking you in advance for your assistance...
- Trusting this answers your questions...
- Please do not hesitate to contact me
- I trust this clarifies the situation http://josephbosco.com/student/class/editxz.doc