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  1. #1
    Unregistered Guest

    Default Addressing a letter to two people

    Hi,

    I need to write a letter to two people at the same company. I don't want to use CC. Would the following format for the receiver's address and salutation be correct?

    Mrs. Annabel Henfeld
    Mr. Curtis Primrow
    Prestonia Ltd
    39 Leicester Square
    London WC3H 8LA

    Dear Mrs. Henfeld and Mr. Primrow

    or (less formal)

    Dear Annabel and Curtis

    Thank you.

  2. #2
    sarat_106 is offline Key Member
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    Exclamation Re: Addressing a letter to two people

    This is neither correct nor acceptable, rather it will be termed as impolite. In case you do not want to mark a copy to the second person, address the same letter to two persons separately.

  3. #3
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    Default Re: Addressing a letter to two people

    Manas,

    I have seen letters addressed like this and don't agree that they are impolite. How can CC-ing the second person be more polite than addressing the letter to two people? I agree that sending the same letter to two people separately is probably the best choice, but there are cases when addressing a letter to two people can also be acceptable.
    Last edited by Aligor; 05-Jun-2008 at 12:35.

  4. #4
    tedtmc is offline Key Member
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    Default Re: Addressing a letter to two people

    not a teacher

    Dear Mrs. Henfeld and Mr. Primrow


    This looks fine to me. Why is it impolite?

    There is another way to go about it - Address the letter to the company and put it to attention of the two persons.

    XXX Co,
    Address

    Attention: Mrs Henfeld & Mr. Primrow

  5. #5
    Anglika is offline No Longer With Us
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    Default Re: Addressing a letter to two people

    Unless the two people are in the same office and sharing a desk, it is more logical to send each one a copy.

  6. #6
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    BobK is offline Harmless drudge
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    Default Re: Addressing a letter to two people

    And you can avoid any possible hint of impoliteness (some people are very conscious of hierarchies, and are quick to take offence if they get a CC of a letter actually addressed to someone they regard as an inferior [I'm not defending this sort of silliness, but I'm aware that office poilitics are a reality] you can personalize your CC with some sort of scribbled note like 'Curtis - do forgive the CC, but I wanted to ask you the same questions as I asked Annabel'. You could even write this on a Post-It, and they could file it or not as they wished.

    b

  7. #7
    Soup's Avatar
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    Default Re: Addressing a letter to two people

    There's a practical reason for writing two letters instead of one: both people are sure to get it their letter.

  8. #8
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    Default Re: Addressing a letter to two people

    Quote Originally Posted by Unregistered View Post
    I need to write a letter to two people at the same company. I don't want to use CC.
    Beg your pardon, but...
    Do you have to write 1 letter so they share it, or can you write two letters?

    If so, do they have to be identical?


    If not, why not address each one to the receiver( as someone has already suggested)?

    One of them to Mrs. Henfeld and the other one toMr. Primrow.

    If you want to inform them that they have been sent identical letters, write something like "I have sent a copy to XXX".

    Not a teacher and maybe I have not understood your problem alright, but I hope it helps.

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