I hope this helps...
Dear committee members,
Almost 6 months have passed since we last met to discuss our Milap Club activities. The last programme organized by us was the sports day on 26th Jan 2008, a highly successful event to be remembered by all. It is however, high-time that we met to discuss the further course of action and planning regarding the club's activities, before a member reminds us or decides to leave our club.
Hence, we would like to convene a meeting at 3:30 p.m. Wednesday, 27.08.2008, in the Board Room to discuss business related to future Milap Club functions & family outings.
Please feel free to come with interesting ideas and suggestions as we welcome an engaging discussion on our club activities.
We look forward to your attendance.