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    • Join Date: Sep 2008
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    #1

    Would you correct my meeting recap, please? Thanks in advance!

    The purpose of the meeting was to investigate the various issues that would beneficial both Company A and COMPANY B in the scope of contemporary operations and future business opportunities.

    1.It was considered by Company A that COMPANY C is going to take over COMPANY Bs current role as a vendor of COMPANY D because Company A was being informed by COMPANY C verbally for this arrangement in the beginning of 2008. Mary elaborated how the negotiation between COMPANY B and COMPANY C is going and clarified that this issue is still negotiating. The business relationship between Company A and COMPANY C should be remained the same until an further update.


    2.Mary explained the nature of COMPANY B business. COMPANY B has expertise on ceramic product but also supplying VC, toy, tap, etc, in the NORTH. Main customers of COMPANY B are COMPANY D (60%) , high street store(30%) and being a supplier of new buildings fitting (10~12%). . Regarding to the economy recession in the NORTH, COMPANY B expected the forecast of 2009 sales would be in gloom. Sue also commented that the quantity of sales in January would be a critical issue as it could statically tell the YTD sales of the year.


    3.New factory facilities were presented to Mary and Sue with leaflets which highlight brief descriptions and pictures of the new production site. COMPANY B showed interests to bath tub products. Kidd has explained the bath tub products are installed with massage function and Company A is aiming for the mid-rang market. The vertically integrated processes for enclosure production and bath tub products was being emphasize by Company A and Kidd has agreed that Company A could consolidate enclosure products, bath tub products and furniture product upon COMPANY B requested. Mary also provided the email address of Lisa for Company A.

    Company A follow up action: Company A will need to prepare product review for 2009 program and any other new products of interest for COMPANY B and send through to Lucy Humphries as soon as possible.


    4.Mary and Sue requested Company A to keep stock accordance a fixed forecast provided by COMPANY B in a one month forward basic, in order to increase the flexibility of order quantity for the product by stock buffering. Sue also requested Fanny to provide inventory level weekly update. Company A responded that the suggestion will be discussed internally by Company A and will get COMPANY B an update on this issue.

    Company A follow up action: Fanny will discuss the feasibility of this matter with the factory on 4th November 2008. The proposal of what Company A could achieve will being update to Sue by Fanny as soon as possible.

    COMPANY B follow up action: Sue will send Fanny in detail about what the suggested ordering system would be like that is ideal to COMPANY B.


    5.Mary concerned about the defective level of Company As products as the complain service log of Company As products is about a third of COMPANY Bs CS department has received. Fanny updated that production of COMPANY Bs product has been move to Company As new factory in March in 2008. Several product improvements has been done and viewed and also approved by the QA manager, Andrew Ritchie. The clam packs will be used by the on-going COMPANY Bs order from January in 2009 and Company A believed that the pSuelem of missing parts in the package could be terminated by that.


    6.Fanny identified difficulties which Company A are facing to deal with customer complaints over the NORTH after the closed down of the NORTH station of Company A. And Cuba Ng suggested COMPANY B to take a proportion of defective allowance offer by Company A, and free Company A from after sale service as the fact that urgent customer complaints are out of satisfaction by Company A slow response all the time after the NORTH station of Company A has closed down. Mary would like to look at Company As proposal but reiterate that any replacement for spare parts should be provided by Company A what-so-ever.

    Company A follow up action: Preparing defective allowance proposal to COMPANY B as soon as possible.

    COMPANY B follow up action: Mary will request COMPANY Bs CS department to avoid spare parts to be sent by air from Company A.

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    • Join Date: Jan 2008
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    #2

    Re: Would you correct my meeting recap, please? Thanks in advance!

    The purpose of the meeting was to discuss investigate the various issues that would benefit both Company A and COMPANY B in the scope of contemporary operations and future business opportunities.

    1.It was presented by Company A that COMPANY C is going to take over COMPANY Bs current role as a vendor of COMPANY D because Company A was informed verbally of this by COMPANY C of this arrangement in the beginning of 2008. Mary elaborated how the negotiations between COMPANY B and COMPANY C are going and clarified that this issue is still in negotiations. The business relationship between Company A and COMPANY C will remain the same until further update.


    2.Mary explained the nature of COMPANY B's business. COMPANY B has expertise in ceramic products, but also supplies VC, toy, tap, etc, in the NORTH. Main customers of COMPANY B are COMPANY D (60%) , high street store(30%) and as a supplier of fittings for new buildings (10~12%). In regards to the economic recession in the NORTH, COMPANY B forecast 2009 sales as gloomy. Sue also commented that the quantity of sales in January would be considered critical, since it could statistically reveal the YTD sales for the year.


    3.New factory facilities were presented to Mary and Sue in brochures which highlighted brief descriptions and pictures of the new production site. COMPANY B showed interest in the bath tub products. Kidd has explained the bath tub products are installed with massage functions and Company A is aiming for the mid-range market. The vertically integrated processes for enclosure production and bath tub products was emphasized by Company A and Kidd has agreed that Company A could consolidate enclosure products, bath tub products and furniture product upon request from COMPANY B. Mary also provided the email address of Lisa for Company A.

    Company A follow-up actions: Company A will need to prepare product review for the 2009 program and any other new products of interest for COMPANY B and send to Lucy Humphries as soon as possible.

    4.Mary and Sue requested that Company A keep stock accordance a fixed forecast provided by COMPANY B in a one-month forward basis, in order to increase the flexibility of order quantity of the product by stock buffering. Sue also requested Fanny to provide weekly inventory levels. Company A responded that the suggestion will be discussed internally by Company A and will get COMPANY B an update on this issue.

    Company A follow-up actions: Fanny will discuss the feasibility of this matter with the factory on 4th November 2008. The proposal of what Company A could achieve will be updated to Sue by Fanny as soon as possible.

    COMPANY B follow up actions: Sue will send Fanny a detailed report about a suggested ordering system that could be ideal for COMPANY B.


    5.Mary was concerned about the defective level of Company As products as the complaint service log of Company As products is about a third of COMPANY Bs CS department. Fanny updated COMPANY Bs production that was moved to Company As new factory in March 2008. Several product improvements have been done and viewed and have been approved by the QA manager, Andrew Ritchie. The clam packs will be used by on-going COMPANY Bs orders starting January 2009 and Company A believed that the problem of missing parts in the package could be terminated.


    • Join Date: Oct 2006
    • Posts: 19,448
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    #3

    Re: Would you correct my meeting recap, please? Thanks in advance!

    Quote Originally Posted by nixhox View Post
    The purpose of the meeting was to investigate the various issues that would beneficial be beneficial to / benefit both Company A and COMPANY B in the scope of contemporary operations and future business opportunities.

    1.It was considered by Company A that COMPANY C is going to take over COMPANY Bs current role as a vendor of COMPANY D because Company A was being informed was verbally informed of this arrangement by COMPANY C verbally for this arrangement in the beginning of 2008 at the start of 2008. Mary elaborated on how the negotiation between COMPANY B and COMPANY C is going and clarified that this issue is still negotiating being negotiated/ under negotiation. The business relationship between Company A and COMPANY C should be remained rema in / stay the same until a further update.


    2.Mary explained the nature of COMPANY B's business. COMPANY B has expertise in ceramic products but also supplying supplies VC, toy, tap, etc, in the NORTH. Main customers of COMPANY B are COMPANY D (60%) , high street stores (30%) and being a supplier of new buildings fitting suppliers of fittings to building companies (10~12%). Regarding the economy recession in the NORTH, COMPANY B expected the forecast of 2009 sales would be in gloom gloomy. Sue also commented that the quantity of sales in January would be a critical issue as it could statically tell statistically indicate the YTD sales of the year for [state the year].


    3.New factory facilities were presented to by Mary and Sue with leaflets which highlighted brief descriptions and pictures of the new production site. COMPANY B showed interests in bath tub products. Kidd has explained the bath tub products are installed with a massage function and Company A is aiming for the mid-range market. The vertically integrated processes for enclosure production and bath tub products was being emphasize by Company A and Kidd has agreed that Company A could consolidate enclosure products, bath tub products and furniture products upon COMPANY B's request. Mary also provided the email address of Lisa Lisa's email address for Company A.

    Company A follow-up action: Company A will need to prepare product review for the 2009 program and any other new products of interest for COMPANY B and send through to Lucy Humphries as soon as possible.


    4.Mary and Sue requested Company A to keep stock accordance in accordance with a fixed forecast provided by COMPANY B in a one month forward basic on a one-month forward basis, in order to increase the flexibility of order quantity for the product by stock buffering. Sue also requested Fanny to provide inventory level weekly updates. Company A responded that the suggestion will be discussed internally by Company A and will get will provide COMPANY B with an update on this issue.

    Company A follow-up action: Fanny will discuss the feasibility of this matter with the factory on 4th November 2008. The proposal of what Company A could achieve will be updated to Sue by Fanny as soon as possible.

    COMPANY B follow-up action: Sue will send Fanny a report in detail about what would be the ideal ordering system for COMPANY B.


    5.Mary concerned was concerned / expressed concern about the defective level of Company As products as the complaint service log of Company As products is about a third of the total number COMPANY Bs CS department has received. Fanny updated commented /stated / announced that production of COMPANY Bs product was moved to Company As new factory in March 2008. Several product improvements has been done and viewed and also approved by the QA manager, Andrew Ritchie. The clam packs will be used for the on-going COMPANY Bs orders from January 2009 and Company A believed that the problem of missing parts in the packages could be terminated by that.


    6.Fanny identified difficulties which Company A are facing to deal when dealing with customer complaints from the NORTH after the closed down closure of the NORTH station of Company A. And Cuba Ng suggested COMPANY B to take a proportion of the defective allowance offer by Company A, and free Company A from after-sale service as the fact that urgent customer complaints are out of satisfaction by Company A slow response all the time after the NORTH station of Company A has closed down as it can be shown that customer complaints were largely related to Company A's slow response following the closure. Mary would like to look at Company As proposal but reiterated that any replacement whatsoever for spare parts should be provided by Company A.

    Company A follow-up action: Preparing defective allowance proposal for COMPANY B as soon as possible.

    COMPANY B follow-up action: Mary will request COMPANY Bs CS department to avoid spare parts to be sent being sent by air from Company A.

    When reporting, make sure your tenses are consistent.

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