Results 1 to 8 of 8
  1. #1
    Tom10 Guest

    sending a letter to multiple people

    I am sending a letter that will go to 12 different people, members of a council, plus CCing several additional people.

    Addressing it Dear Sirs and Madams:

    What is the proper notation to indicate to whom the letter was sent? Do I list them at the bottom, like a CC, and if so, what is the method, abbreviation, etc? Thnx Tom

  2. #2
    Charlie Bernstein is offline Senior Member
    • Member Info
      • Member Type:
      • Other
      • Native Language:
      • English
      • Home Country:
      • United States
      • Current Location:
      • United States
    Join Date
    Jan 2009
    Posts
    1,316
    Post Thanks / Like

    Re: sending a letter to multiple people

    Quote Originally Posted by Tom10 View Post
    I am sending a letter that will go to 12 different people, members of a council, plus CCing several additional people.

    Addressing it Dear Sirs and Madams:

    What is the proper notation to indicate to whom the letter was sent? Do I list them at the bottom, like a CC, and if so, what is the method, abbreviation, etc? Thnx Tom
    First of all, unless I were writing to knights and brothel proprietors, I'd say "Dear Council Members:"

    ...and end with:

    Sincerely,

    Tom10

    cc:

    name
    name
    name
    name
    name


    Then I'd circle, check, or highlight the name of each individual I send the letter to.

  3. #3
    thod00 is offline Member
    Join Date
    Feb 2009
    Posts
    365
    Post Thanks / Like

    Re: sending a letter to multiple people

    First of all, unless I were writing to knights and brothel proprietors, I'd say "Dear Council Members:"
    Lol.

    "Dear Sirs" is the correct formal opening when addressing a whole department, company etc when the exact person is neither known nor relevant. As in many instances, when the gender of the group is unknown, the masculine is used.

  4. #4
    Barb_D's Avatar
    Barb_D is offline Moderator
    • Member Info
      • Member Type:
      • Other
      • Native Language:
      • American English
      • Home Country:
      • United States
      • Current Location:
      • United States
    Join Date
    Mar 2007
    Posts
    17,463
    Post Thanks / Like

    Re: sending a letter to multiple people

    Quote Originally Posted by thod00 View Post
    "Dear Sirs" is the correct formal opening when addressing a whole department, company etc when the exact person is neither known nor relevant. As in many instances, when the gender of the group is unknown, the masculine is used.
    I can't agree with this at all.

    Are you sending individual copies to each person? If you're going through the trouble of creating all those copies, why don't you just but each person's name in the salutation?

  5. #5
    stillife is offline Newbie
    Join Date
    May 2009
    Posts
    2
    Post Thanks / Like

    Re: sending a letter to multiple people

    Sorry to revive this old posting, but I had a relevant question. Let's say I am sending a letter to my plumber telling him I'm not happy with the work he did for me a month ago. I also want to send a copy of the letter to the Better Business Bureau. Based on the above posts the letter should look like:

    <my address>

    <date>

    <plumber's address>

    ....

    cc: Better Business Bureau

    Now, I'm wondering how the letter to the Better Business Bureau should look like. Do I need to substitute the plumber's address with that of the Better Business Bureau?

    Thanks in advance for your help.

  6. #6
    Barb_D's Avatar
    Barb_D is offline Moderator
    • Member Info
      • Member Type:
      • Other
      • Native Language:
      • American English
      • Home Country:
      • United States
      • Current Location:
      • United States
    Join Date
    Mar 2007
    Posts
    17,463
    Post Thanks / Like

    Re: sending a letter to multiple people

    No, you just take a copy of the exact same letter you sent the plumber, (if you want, you can run a highlighter through the cc: line), and mail it to the BBB.

    (As a side note, generally the BBB only wants to hear from you if you've made an attempt to receive satisfaction and you were unsuccessful. If this is the first time you've let the plumber know that you're unhappy and he still has the chance to fix it, then it's too soon to copy the BBB. On the other hand, if this is the "I've alerted you previously and you have ignored me" second letter, then copying the BBB is a good move. It's overkill to copy them on the first contact, though.)

  7. #7
    stillife is offline Newbie
    Join Date
    May 2009
    Posts
    2
    Post Thanks / Like

    Re: sending a letter to multiple people

    Thank you for the quick reply and great advice!

  8. #8
    Join Date
    May 2009
    Posts
    2
    Post Thanks / Like

    Wink Re: sending a letter to multiple people

    Address a letter to ONE person, even if you have to write Dear Colleague or Dear Friend. I must say that writing Dear Friend is still a cop-out. If you know who these people are, take the time to send a personalised letter; if not, perhaps sending the communication in memo form would be better received.

Similar Threads

  1. maturita 1 - lifestyles and hobbies
    By Lenka in forum Ask a Teacher
    Replies: 21
    Last Post: 07-Jul-2009, 14:08
  2. Replies: 0
    Last Post: 27-Feb-2009, 01:59
  3. Multiple senders of a formal letter
    By nsns in forum Ask a Teacher
    Replies: 1
    Last Post: 01-Jun-2008, 21:50
  4. Introduction to sending an application letter.
    By damien_gaucher in forum CVs, Resumes and Applications
    Replies: 1
    Last Post: 10-Feb-2007, 15:48
  5. How to address letter to multiple recipients?
    By seirk in forum Letter Writing
    Replies: 1
    Last Post: 16-Nov-2005, 06:57

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •