Are pronouns the issue? It is considered grammatically correct to use singular masculine pronouns when the gender of the person is unknown or unspecified. For example, "an employee requesting a raise must speak to his direct supervisor first." (The employee may be male or female, but given the ambiguity, it is correct to use "his.") This has become controversial recently, as many people feel it is sexist. I don't disagree. The current favored usage is to replace "his" with "his or hers," but this gets clunky and tedious after a while. My advice is to try to make the subject plural whenever possible, so the gender-neutral "they/their/theirs" can be used, i.e. "employees requesting a raise must speak to their direct supervisors first." Many people feel that the plural pronouns should be used when the gender is unknown, even if the subject is singular, i.e. "an employee requesting a raise must speak to their direct supervisor first." This is currently considered incorrect grammar, but the rules may change. It grates on my ears, but I suppose I could get used to it.