Dear teachers,

Could you advise whether the contents of the letter are appropriate or serve the purpose?

Dear Sir,

As we discuss that how to make the paperless office.

I would like to suggest, if we can appoint a full-time technical assistant for Document Controller department for scanning and proper filing then we can have the paperless office.

Because most of the documents kept in cabinets are for Engineer’s reference only which they dont required frequently.

if we can scan those document instead of keeping hard copies then only we can have the paperless office.

Since, we have lot of space on server we can scan all the documents and save on server.