Results 1 to 4 of 4
  1. Newbie
    Student or Learner
    • Member Info
      • Native Language:
      • Italian
      • Home Country:
      • Italy
      • Current Location:
      • Italy

    • Join Date: Jan 2015
    • Posts: 6
    #1

    Letter

    Hello, this is a formal letter where I am a buyer at a mail order company, and I've decided to reduce the size of next year's catalogue.

    Dear Mr. Xxx,

    I am writing regarding the annually order for the catalogue of my business.

    Ensemble my associates, we have finalised our report of buying policies and we have decided to reduce the size of next year's collection.
    As a result, we would like to buy the following items:

    Item Article no Quantity
    Scanner Sony A 1122 200
    Printer Asus A 1456 200
    Printer Asus B 1457 100

    This, of course, means cancelling other types of scanners and printers this year.

    We are sorry for any inconvenience this has caused, but we have to fit at the new technology market's conditions.
    We confirm the 1st November as the date for delivery.

    We hope this will not have any consequence on our collaboration and that we will continue it in the future.

    We look forward to hearing from you soon.




    Is it ok to use "catalogue" and "collection" like synonyms in this context?

    I don't agree with the book that says to apologise for the cancellation first, then confirm the date for the order and then mention work together in the future; it is not better do the second thing and then apologise and mention work together?

  2. teechar's Avatar
    • Member Info
      • Native Language:
      • English
      • Home Country:
      • Iraq
      • Current Location:
      • Iraq

    • Join Date: Feb 2015
    • Posts: 6,180
    #2

    Re: Letter

    Dear Mr. Xxx,

    I am writing regarding the annual order for the catalogue of my business.

    My associates and I have finalised our report of buying policies and we have decided to reduce the size of next year's collection.
    As a result, we would like to buy the following items:

    Item Article no Quantity
    Scanner Sony A 1122 200
    Printer Asus A 1456 200
    Printer Asus B 1457 100

    This, of course, means cancelling other types of scanners and printers next year.

    We are sorry for any inconvenience this has caused, but we have to keep pace with new technology and market conditions.
    We confirm the 1st of November as the date for delivery.

    We hope this will not have any adverse consequence on our collaboration and that we will continue to do business in the future.

    We look forward to hearing from you soon.

  3. Tarheel's Avatar
    • Member Info
      • Native Language:
      • American English
      • Home Country:
      • United States
      • Current Location:
      • United States

    • Join Date: Jun 2014
    • Posts: 11,078
    #3

    Re: Letter

    Quote Originally Posted by paulxx View Post
    Hello, this is a formal letter where I am a buyer at a mail order company, and I've decided to reduce the size of next year's catalogue.
    Say:

    I am a buyer for a mail order company, and I have decided to reduce the size of next year's catalogue.

    I suspect that "catalogue" might not be the right word there.


    Quote Originally Posted by paulxx View Post
    Dear Mr. Xxx,

    I am writing regarding the annual order for the catalogue of my business.

    Ensemble my associates, we have finalised our report of buying policies and we have decided to reduce the size of next year's collection.
    That is not the right way to use the word ensemble.


    Quote Originally Posted by paulxx View Post
    As a result, we would like to buy the following items:

    Item Article no Quantity
    Scanner Sony A 1122 200
    Printer Asus A 1456 200
    Printer Asus B 1457 100

    This, of course, means cancelling other types of scanners and printers this year.
    If you have previously ordered scanners and printers you might want to cancel those orders, but you cannot cancel the scanners and printers themselves.


    Quote Originally Posted by paulxx View Post
    We are sorry for any inconvenience this has caused, but we have to fit at the new technology market's conditions.
    You can apologize if you want to, but clarity is more important. Please note that I do not understand the last part of that sentence. (The whole sentence is unnecessary.)


    Quote Originally Posted by paulxx View Post
    We hope this will not have any consequence on our collaboration and that we will continue it in the future.
    Do not use that sentence.



    Quote Originally Posted by paulxx View Post
    Is it ok to use "catalogue" and "collection" like synonyms in this context?
    No, it's not a good idea. (You can go to dictionary.com to see for yourself.)

    Quote Originally Posted by paulxx View Post
    I don't agree with the book that says to apologise for the cancellation first, then confirm the date for the order and then mention work together in the future; it is not better do the second thing and then apologise and mention work together?
    Keep it simple. Clarity is the most important thing. The most important thing is that the person receiving your letter understand what you are saying.

  4. emsr2d2's Avatar
    • Member Info
      • Native Language:
      • British English
      • Home Country:
      • UK
      • Current Location:
      • UK

    • Join Date: Jul 2009
    • Posts: 41,868
    #4

    Re: Letter

    Are you the buyer at a mail order company? If not, why did you choose this topic to write about?
    Remember - if you don't use correct capitalisation, punctuation and spacing, anything you write will be incorrect.

Similar Threads

  1. Replies: 1
    Last Post: 15-Jan-2014, 04:11
  2. Replies: 0
    Last Post: 18-Dec-2013, 03:08
  3. Replies: 10
    Last Post: 22-Jun-2012, 20:04
  4. [General] Recommendation Letter & Letter for applying in a University
    By judyabbot in forum Letter Writing
    Replies: 5
    Last Post: 11-Mar-2009, 15:40
  5. Replies: 3
    Last Post: 07-Nov-2008, 01:07

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •