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    • Member Info
      • Native Language:
      • Tamil
      • Home Country:
      • India
      • Current Location:
      • Saudi Arabia

    • Join Date: Jan 2015
    • Posts: 220
    #1

    Letter Writing - Mobilization delays

    Could you please check my below letter?

    Subject: Delays on Project ID and Permit Receiver Training

    We really appreciate your support in the ongoing Pre-Mobilization process. However we observed many delays from Samsung Inter departmentals on each stage of ID formalities. We also encountered some delays due to lack of communication from your end. We would like to record the list of delays happened during last one month.
    1.Project ID:
    Usually we have to wait for 6 working days to get the safety orientation results and other signing formalities. Most of the time Samsung representatives were not available. We have changed workmen's identity card profession to their actual job profession as per Samsung requirements. Our HR has been submitted all relevant documents for 18 people on 21st Apr 2015 at Samsung ID section, but they informed that photo-session would be possible only on 3rd May 2015. Two weeks from the date of submission for a photo-session is totally not acceptable.

    2. Permit receiver training:

    We had submitted our request for training on 10th April 2015. We received 1st Schedule on 19th April 2015, 7:00am at the specified interview venue. Our permit receivers were presented on time but ridiculously we heard from your end at the last moment that training has been changed to out side of Samsung Plant. And we were informed by you the same would be re-scheduled on next week.

    We received 2nd schedule on 26th April 2015 but the same story repeated due to lack of email communication from your end. However, our permit receivers approached Tata Training Centre at 9:45am but the Samsung trainer
    rejected our request. The interview venue specified on 1st Schedule was either a small typo or a mistake on your email, but which affects us severely. If you were informed us “Permit receiver training would be outside Samsung” instead of “ the training location has been changed” we could have avoided the 2nd time the same mistake. Since you are not iadmitted to us your mistakes on the email for the interview venue in the st Schedule, we assume that 2nd schedule also would be on the same venue.
    But we are not aware training location until 26th April 2015 and no mail has been communicated from your end.

    Finally, we also came to know that Samsung usually conducts ‘Permit Receiver Training' at Tata.
    3. Workman trade test:
    We have changed workman ‘Current ID profession to ‘Actual job designation’ as per SADAF requirements for trade test.However delays were observed due to reluctant acts from relevant representatives. We had requested workman trade test 3 times but so far only one trade test conducted.
    4. Mobilization of office resources:
    We have requested personally at your office for crane arrangement from Samsung inside premises but nothing has arranged so far. We are not able to bring our own crane due to drivers Identity cards.This halted our further mobilization process.

    We have also taken necessary corrective measures from our side. Since you are the Focal Point, we are not able to emphasize Samsung and your construction representatives for the above issues. We observed 4 weeks delay due to ongoing slow ID process.

    Kindly record these delays as it affects our project schedule harshly.We will also submit cost impact of our standby manpower soon. We need your kind intervention with concerned department to speed up ID process and Permit receiver training as both are most critical activities.

    Thanking you and assuring of our best services at all times.
    Last edited by Kumar Nadimuthu; 28-Apr-2015 at 20:54.
    "In sandy soil, when deep you delve, you reach the springs below; The more you learn, the freer streams of wisdom flow." - Thiruvalluvar

    • Member Info
      • Native Language:
      • Chinese
      • Home Country:
      • Malaysia
      • Current Location:
      • Malaysia

    • Join Date: Apr 2014
    • Posts: 3,332
    #2

    Re: Letter Writing - Mobilization delays

    Subject: Delays on Project ID and Permit Receiver Training

    We really appreciate your support in the ongoing Pre-Mobilization process. However we observed many delays from Samsung Inter departmentals on
    at each stage of ID formalities. We also encountered some delays due to lack of communication from your end. We would like to record the list of delays that happened during last one month.
    1.Project ID:
    Usually we have to wait for 6 working days to get the safety orientation results and other signing formalities. Most of the time Samsung representatives were not available. We have changed workmen job profession
    (what is this?) per requirements. Our HR has been submitted all relevant documents for 18 people on 21st Apr 2015 at Samsung ID section, but they informed us that photo-session would be possible only on 3rd May 2015. Two weeks from the date of submission for a photo-session is totally not acceptable.

    2. Permit receiver training:

    We had submitted our request for training on 10th April 2015. We received
    the 1st Schedule on 19th April 2015, 7:00am at the specified interview venue. Our permit receivers were presented on time but ridiculously we heard from your end at the last moment that training has been changed to outside of Samsung Plant. And we were informed by you the same would be re-scheduled on next week.

    We received
    the 2nd schedule on 26th April 2015 but the same story repeated due to lack of email communication from your end. However, our permit receivers approached Tata Training Centre at 9:45am but the Samsung trainer rejected our request. The interview venue specified on 1st Schedule was either a small typo or a mistake on your email, but which affects us severely. If you were had informed us “Permit receiver training would be outside Samsung” instead of “ the training location has been changed” we could have avoided the 2nd time the same mistake the second time. Since you are not admitted did not admit to us your mistakes on the email for the interview venue in the st Schedule, we assume that 2nd schedule also would be on at the same venue.
    But we are not aware
    of the training location until 26th April 2015 and no mail has been communicated sent from your end.

    Finally, we also came to know that Samsung usually conducts ‘Permit Receiver Training' at Tata.
    3. Workman trade test:
    We have changed workman ‘Current ID profession to ‘Actual job designation’ as per SADAF requirements for trade test.However delays were observed due to reluctant
    uncooperative acts from relevant representatives. We had requested workman trade test 3 times but so far only one trade test was conducted.
    4. Mobilization of office resources:
    We have requested personally at your office for crane arrangement from Samsung inside premises but nothing has
    been arranged so far. We are not able to bring our own crane due to drivers' Identity cards.This halted our further mobilization process.

    We have also taken
    the necessary corrective measures from our side. Since you are the Focal Point, we are not able to emphasize Samsung and your construction representatives for the above issues. We observed encountered a 4 weeks delay due to ongoing slow ID process.

    Kindly record these delays as it affects
    they affect our project schedule harshly. We will also submit the cost impact of our standby manpower soon. We need your kind intervention with the concerned department to speed up the ID process and Permit receiver training as both are the most critical activities.

    Thanking you and assuring of our best services at all times.

    not a teacher

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