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  1. #1
    robin lee is offline Member
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    Do I use last or first name?

    I am writing a letter of resignation to my manager. I am not sure if I should use her first name or last name in the salutation as I know her.


    XYZ Company
    Attention: Mary Smith, Manager

    Dear Ms. Smith:

    Further to our meeting last Tuesday, I confirm I will be resigning from my job effective November 25, 2017

    or

    XYZ Company
    Attention: Mary Smith, Manager

    Dear Mary:
    Further to our meeting last Tuesday, I confirm I will be resigning from my job effective November 25, 2017

  2. #2
    emsr2d2's Avatar
    emsr2d2 is offline Moderator
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    Re: Do I use last or first name?

    It's an official notification of resignation so I would be as formal as possible. Start with "Dear Ms Smith" and end with "Yours sincerely" (then your name).

    We don't usually say "I will be resigning from my job effective from ...". It's more normal to say something like "Please accept this letter as official notice of my resignation. In line with company policy, I am giving the requisite (number) weeks' notice so my last day will be [date]."
    Remember - if you don't use correct capitalisation, punctuation and spacing, anything you write will be incorrect.

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