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  1. Newbie
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    #1

    Could you please correct my letter

    The Postmaster
    Bulan Post Office
    Bulan, Paleng CIty


    June 4, 2018

    Greetings!

    This pertains to the document we sent through Philippine Postal Corporation, Ilongo City to Juan in his last known address in Bulan, Paleng City on April 2, 2018. However, on May 3, 2018 said document was returned to this Office by Philippine Postal Corporation, Ilongo City stating that said person was not located since he had already moved out from said address.

    In this regard, may we request from your good office to furnish us a certification that said person was not located in that address. Said certification will be attached to his administrative case folder for the implementation of the decision rendered against him.

    Hoping for your approval on the matter of mutual interest.


    Truly yours,

    Pedro

  2. emsr2d2's Avatar
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    #2

    Re: Could you please correct my letter

    Do you have to write this letter in such a formal way? If so, I would expect you to have to use Juan's full name and sign it off with your full name. If it doesn't need to be so formal, it could be shortened a lot.
    Remember - if you don't use correct capitalisation, punctuation and spacing, anything you write will be incorrect.

  3. VIP Member
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    #3

    Re: Could you please correct my letter

    The language of the letter sounds rather formal but the usual "Dear Sir" and the title are missing and the names are not written in full as ems noted. Also the "Greetings" is not the usual way to begin an official letter.

    I would write something like this:

    I wish to request for a letter to confirm that a document sent to Juan xxx of (address) via Philippine Postal Corporation was returned as he was no longer at the address.

    What do you mean by "administrative case folder for the implementation of the decision rendered against him"?
    I am not a teacher or a native speaker.

  4. Newbie
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    #4

    Re: Could you please correct my letter

    Quote Originally Posted by emsr2d2 View Post
    Do you have to write this letter in such a formal way? If so, I would expect you to have to use Juan's full name and sign it off with your full name. If it doesn't need to be so formal, it could be shortened a lot.
    Thank you teacher! It is a formal letter, I will use the full name.

  5. Newbie
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    #5

    Re: Could you please correct my letter

    Thanks teacher! He has an administrative case and to be able to implement the decision he needs to receive the document first.

  6. emsr2d2's Avatar
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    #6

    Re: Could you please correct my letter

    Quote Originally Posted by alejandrobarts View Post
    The Postmaster
    Bulan Post Office
    Bulan, Paleng CIty


    June 4, 2018

    Dear Sir/Madam (or "Dear Mr/Mrs/Miss/Ms + surname)

    This pertains I am writing with regard to the a document we sent, through the Philippine Postal Corporation, Ilongo City, to Juan Surname in at his last known address in Bulan, Paleng City on April 2, 2018.

    However, On May 3, 2018, said document was returned to this office by the Philippine Postal Corporation, Ilongo City, stating that said person was could not be/had not been located since he had already moved out from said address.

    In this regard, may we request from your good office to Please furnish us with a certification certificate showing that said person was not located in no longer lives at that address. Said certification will be attached to his administrative case folder for to assist with the implementation of the decision rendered against him.

    Hoping for your approval I look forward to hearing from you on the this matter of mutual interest.

    Truly yours, Yours sincerely/faithfully

    Pedro Surname
    Please note my suggested changes above. I assume that the certificate you are asking for needs to say that Juan has moved away from the address that you have listed for him, rather than simply that he wasn't found at the address.
    Remember - if you don't use correct capitalisation, punctuation and spacing, anything you write will be incorrect.

  7. Newbie
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    #7

    Re: Could you please correct my letter

    Quote Originally Posted by emsr2d2 View Post
    Please note my suggested changes above. I assume that the certificate you are asking for needs to say that Juan has moved away from the address that you have listed for him, rather than simply that he wasn't found at the address.
    Thanks for such great help! I am a beginner in English language but I am trying my best to learn it. Thanks for all your helps.

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