OVERDUE PAYMENT REMINDER

[CHLOEKOK]

FIRST REMINDER

[FONT=&quot]RE: Overdue Payment Reminder[/FONT]
[FONT=&quot] [/FONT]

[FONT=&quot] [/FONT]
[FONT=&quot]Our records indicate that invoice number 2080640 is currently outstanding. Payment in the amount of RM161,406.44 (included late payment charges) was due one year ago. Enclosed hereby Debtor Statement for your further action.[/FONT]
[FONT=&quot] [/FONT]

PROPERTY​

[FONT=&quot]We would appreciate if your company could remit the payment as soon as possible.[/FONT]


SECOND REMINDER

[FONT=&quot]RE: Overdue Payment Reminder[/FONT]
[FONT=&quot] [/FONT]

[FONT=&quot] [/FONT]
[FONT=&quot]Refer to our previous letter reference. GASB-ACC20180301 dated 01.03.2018, we have not yet received any payment as of today, the outstanding amount has been accumulating by late payment charges to RM165,478.70. Please clear your overdue within the next 30 days. Enclosed hereby Debtor Statement for your reference. [/FONT]
[FONT=&quot] [/FONT]
[FONT=&quot]We hope that you will give prompt attention to this matter and arrange the payment as soon as possible.[/FONT]

PROPERTY​

[FONT=&quot][/FONT] [FONT=&quot]THIRD REMINDER[/FONT]

[FONT=&quot]RE: Overdue Payment Reminder[/FONT]
[FONT=&quot] [/FONT]

[FONT=&quot] [/FONT]
[FONT=&quot]Refer to our previous letter reference. GASB-ACC20180605 dated 05.06.2018, we are disappointed that your account is still overdue for payment after numerous reminders, please clear the overdue before 30 September 2018 to avoid legal action being commenced against you without further notice. Enclosed hereby Debtor Statement for your further action.[/FONT]
[FONT=&quot] [/FONT]
[FONT=&quot]We hope that you will give prompt attention to this matter and arrange the payment as soon as possible.[/FONT]

PROPERTY​

FORTH REMINDER[FONT=&quot][/FONT]
[FONT=&quot][/FONT]
[FONT=&quot]RE: Overdue Payment Reminder[/FONT]
[FONT=&quot] [/FONT]

[FONT=&quot] [/FONT]
[FONT=&quot]Refer to our previous numerous reminders, this is the final reminder for your overdue account, if payment is not received before 15 December 2018, we reserve the right to take legal action to recover the monies without further notice. Enclosed herewith Debtor Statement for your further action.[/FONT]
[FONT=&quot] [/FONT]
[FONT=&quot]We hope that you will give prompt attention to this matter and arrange the payment as soon as possible.[/FONT]

PROPERTY​

WAIVE LATE PAYMENT CHARGES TO EXPEDITE PAYMENT[FONT=&quot][/FONT]

[FONT=&quot]RE: Late Payment Charges Waived[/FONT]
[FONT=&quot] [/FONT]

[FONT=&quot] [/FONT]
[FONT=&quot]Refer to our previous numerous reminders, we have still not seen any payment by the deadline of 15 December 2018. To expedite your arrangement of payment, we are now reducing your outstanding by waiving late payment charges for amounting RM16,000.00. Enclosed herewith Credit Note and Debtor Statement for your further understanding.[/FONT]
[FONT=&quot] [/FONT]
[FONT=&quot]If this overdue account is not resolved by 20 February 2019, we reserve the right to commence legal proceedings to recover the debt without further notice, and you may be responsible for any associated legal fees or collection costs.[/FONT]
[FONT=&quot] [/FONT]
[FONT=&quot]We sincerely hope you will give this matter serious consideration and clear the payment as soon as possible.[/FONT]
[FONT=&quot] [/FONT]

 

[Rover_KE]

What is your question?

[STRIKE]FORTH[/STRIKE] FOURTH

 

[CHLOEKOK]

There is 5 types of reminder letter I'm going to send to a debtor, from gentle reminder to final reminder. please have a look and give me some advices.

Thank you so much.

 

[Tarheel]

These are five types of reminder letters I'm going to send to a debtor, from a gentle reminder to a final reminder. Please have a look and give me some advice.

.

You plan to send them all to the same person?

 

[tedmc]

I think those are drafts which are meant to be templates for the company to be used to follow up on payments with creditors.

Refer to our previous letter reference.

I know this is a common way of starting a letter in Malaysia but is not proper.
I would write:

We refer to our letter ref. xxxx dated xxx.

Refer to our previous letter reference. GASB-ACC20180301 dated 01.03.2018, we have not yet received any payment as of today, the outstanding amount has been accumulating by late payment charges to RM165,478.70.

This should be split into three separate sentences. What is the idea of having all in one sentence?

 

[CHLOEKOK]

Refer to our letter reference. GASB-ACC20180301 dated 01.03.2018.

We have not yet received any payment as of today, the outstanding amount has been accumulating by late payment charges to RM165,478.70. Please clear your overdue within the next 30 days. Enclosed hereby Debtor Statement for your reference.

Can I split as above?

 

[Tarheel]

Try:

The overdue charges are ....

 

[tedmc]

We refer to our letter reference GASB-ACC20180301 dated 01.03.2018.

We have not yet received any payment as of today. The outstanding amount has been accumulating [STRIKE]by[/STRIKE] due to late payment charges to RM165,478.70. Please [STRIKE]clear your overdue[/STRIKE] make payment within the next 30 days.[STRIKE] Enclosed hereby[/STRIKE] We enclose (herewith) the Debtor Statement for your reference.

Can I split as above?

You can't split two sentences with a comma (comma splice). Isn't it clearer to have separate sentences?

 

[CHLOEKOK]

WAIVE LATE PAYMENT CHARGES TO EXPEDITE PAYMENT

RE: Late Payment Charges Waived



We are really disappointed that we have still not seen any payment by the deadline of 15 December 2018 after the numerous reminders.

To expedite your arrangement of payment, we are now reducing your outstanding by waiving late payment charges for amounting RM16,000.00. We enclosed herewith Credit Note and Debtor Statement for your further understanding.

If this overdue account is not resolved by 20 February 2019, we reserve the right to commence legal proceedings to recover the debt without further notice, and you may be responsible for any associated legal fees or collection costs.

We sincerely hope you will give this matter serious consideration and clear the payment as soon as possible.

 

[Tarheel]

WAIVE LATE PAYMENT CHARGES TO EXPEDITE PAYMENT

RE: Late Payment Charges Waived



We are really disappointed that we have still not seen any payment by the deadline of 15 December 2018 after the numerous reminders.

To expedite your arrangement of payment, we are now reducing your outstanding balance by waiving late payment charges amounting to RM16,000.00. We enclosed herewith Credit Note and Debtor Statement for your further understanding.

If this overdue account is not resolved by 20 February 2019, we reserve the right to commence legal proceedings to recover the debt without further notice, and you may be responsible for any associated legal fees or collection costs.

We sincerely hope you will give this matter serious consideration and clear the payment as soon as possible.

Please note changes.

 

[tedmc]

1. You can use of instead of amounting to.
2. for you further understanding - for your information
3. we have not [STRIKE]seen[/STRIKE] received any payment
4. The waiver of late charges is an incentive to settle the outstanding payment. It does not expedite the payment. It is for the creditor to act.

 

[Charlie Bernstein]

Refer to our letter reference. GASB-ACC20180301 dated 01.03.2018.

We have not yet received any payment as of today. The outstanding amount, including late charges, is RM165,478.70. Please pay this overdue balance within the next 30 days. Enclosed hereby Debtor Statement for your reference.

Can I split as above?

This is clearer.

 

[Charlie Bernstein]

You plan to send them all to the same person?

These are typical form letters. One is sent each month until money is received.

 

[Tarheel]

The OP said those forms are sent to "a debtor" thus prompting my question. Better would be:

These forms are sent to people who are behind on their payments.

Or:

These forms are sent to people who are late in paying their bills.

Or:

These forms are sent to people who haven't paid their bills on time.

Or:

These forms are sent to people who are in arrears.

 

[Charlie Bernstein]

The OP said those forms are sent to "a debtor" thus prompting my question. Better would be:

These forms are sent to people who are behind on their payments. . . .

Yup! And even better, form letters.