STOP LATE PAYMENT CHARGES

[CHLOEKOK]

Due to the global recession, we can see a downtrend in the market, so we understand the difficulties of your company. We are going to stop billing you for late payment charges from January 2019 onwards, hope you can accelerate the speed of payment but no later than 20 February 2019.
Kindly find the enclosed Debtor Statement for your reference. We hope that you will give prompt attention to this matter and arrange the payment as soon as possible.

PROPERTY

[Tarheel]

Do you hope they will pay the bill? (Don't capitalize debtor statement.)

Two things. One, you are being very forgiving, but I don't think that's going to work. Two, it doesn't look like this one is going to pay the bill anytime soon.

If you write shorter sentences it will be easier to see the errors. Also, your sentences will be easier to understand.

I would be more straightforward. Perhaps:

Your bill is three months overdue. If the matter is not resolved soon it will have to be referred to a collection agency.

[teechar]

but no later than 20 February 2019.

That date has already passed. Are you using it just as an example?

[Tarheel]

No doubt.

[CHLOEKOK]

Opps... this is the old sample but never sent out yet. We should change the date to 20 May 2019. we knew it is quite lenient to the debtor, but we would like express that we understand the difficulty of the company, so we stop billing late payment charges and hope they could expedite the payment. We will refer it to a collection agency if they still no respond on it.

'Due to the global recession, we can see a downtrend in the market, so we understand the difficulties of your company. We are going to stop billing you for late payment charges from April 2019 onwards, hope you can accelerate the speed of payment but no later than 20 May 2019."

[Tarheel]

Try:

We will refer it to a collection agency if they do not cooperate.

(That last sentence doesn't make sense.)

[teechar]

Chloekok: it would be nice of you to show that you appreciate our help. You can do so by clicking Thank/Like. Start with Tarheel's post(s) above.