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  1. Carla Berger

    Post Firm Letter Writing

    I would like to ask if you can help me with some wording, I have just started work in an office and have been asked to write a firm but polite letter regarding money that is owed to the company for a job they did last year but have still not been paid.

    I want to look like I know what I am doing but have not got a clue how to approch this, please could you help me?

    Kind regards


  2. Hi_there_Carl's Avatar

    • Join Date: Aug 2007
    • Posts: 464

    Re: Firm Letter Writing

    Dear Mr. Smith,

    It has come to our attention that our invoice number XXXXX dated xx/xx/xxxx has not been paid. This invoice was for work conducted by our firm for yours from xx/xx/xxxx to xx/xx/xxxx. Would you kindly check your records and let us know when we can expect payment.

    Should you have any questions regarding this matter please contact me at ____________ .


    Carla Berger
    Accounts Manager
    ABC Company

    • Join Date: Oct 2006
    • Posts: 19,398

    Re: Firm Letter Writing

    You will be well advised to state the date and invoice number of the original invoice, and to refer to subsequent chasers for payment [ie "We have subsequently sent three letters reminding you of this invoice"].

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