Student or Learner
I am enquiring about how to write a formal letter to your Hod requesting to conduct a workshop if you are an academic structure within a school and has functional rights ?
thanks for helping me
Tips for Formal letter Drafting
The following points are to be regarded with mechanical and physical details of formal letters:
Heading / Title / Caption – The caption or heading comprises of the writer's address and the date of the letter. Only a date is required and writer's name is not included.
Inside address – this part demonstrates the name and address of the recipient of the letter. In the inside address, include the suitable title of respect of the recipient and copy the name of the organization same as that organization writes it.
Salutation / Greetings – Greetings like 'Dear Sir', is generally followed by a colon, except with a friendly, known or sociable tone is intended, in which case a comma is used. If you are unaware whether the recipient is a male or a female, then you can write ‘Dear Sir’ or ‘Dear Sirs’ and don’t bother about it.
Subject or orientation line –The subject line replaces the salutation or greetings or it is included with it. The subject line states the main business of the letter.
Body of the letter – The real message is enclosed in the body of the letter, the paragraphs between the salutation or greetings and the positive close.
Positive close / Positive conclusion – The 'sincerely yours' facet of the formal letter is called the positive close. Other common ones are 'Thanking you', 'Cordially', 'Respectfully' or 'Respectfully Yours'. See that only the first letter is capitalized, and it is always followed by a comma.
Enclosures / Attachments – To be certain that the recipient knows that items accompany the letter in the same envelope, use such indications as 'Enclosure', 'Encl' or 'Enclosures' (when two or more attachments are there in the letter). For instance, if you send a resume and writing sample with your application letter, you would write this: 'Encl: Resume and Writing Sample'. If the enclosure is lost, the recipient will come to know.
Photocopy – If you want to send photocopy of a letter to others, specify this information among the end document also. If, for example, you were unhappy by a local trader's managing your repair issues and were sending a copy of your letter to the Better Business Bureau, you would write this: 'cc: Mr. Bhatia Mason, Attorney'.
Founder and CEO of BM English Speaking Institute Pvt. Ltd.
Do you use a komma after "Dear Sir" or not?
I do, but you'll see plenty of writers who don't.
are ther any tips how to write business letter?
I would like to please you for our basket ball court at Temaiku.The youth for Temaiku hava a talent for playing basket ball but the problem is we dont have any place to play.
As I am a basket ball coach,Im sure that it is very important to our youth here in Temaiku as now they are not using their talent and they are turning to alcoholic.
with your kinds
Last edited by Taukita; 12-Dec-2010 at 11:35. Reason: not completed
Now, please note that I have no idea what your objective with this letter is, so I've assumed that you want to use the courts that these people, to whom you are writing, possess.
In the first paragraph, you need to do three things:
1) Introduce yourself.
2) Explain, briefly, why you are writing
3) End the paragraph by stating what you expect.
In the second paragraph, you can explain more about what your experiences are and why you think contacting this person is valuable for you and for them.
In the third paragraph, you should do the following three things:
1) close by summing up what you would like.
2) make a statement about future contact (to establish your expections for their response)
3) Provide contact information.
Then, ALWAYS say thank you and close appropriately (Yours sincerely).
-- Formal letters often sound the same because authors commonly use the same sentence structures and even the exact same phrases. Memorising key phrases can make your letter writing much easier. Try phrases like: "I am writing because", "In my experience", "If you have any questions or comments", and "Please don't hesitate to contact me".
-- Also, it is useful to become familiar with transistional words and phrases, like "additionally", "unfortunately", "however", and "therefore" (to name a few).
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