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  1. Unregistered
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    #1

    Debate over wording in an Standard Operating Procedure

    We are having an internal debate over which is correct. The current wording in the SOP is "After clicking the 'OK' button, the dialogue box will appear." That sentence is being challenged with "After clicking the 'OK' button, the dialogue box appears." The dialogue box does appear immediately after clicking the 'OK' button.

    Which one is correct, or more correct?

    Thanks for any feedback.

  2. RonBee's Avatar
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    • Join Date: Feb 2003
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    #2

    Re: Debate over wording in an Standard Operating Procedure

    Use the first one. (The dialog box does not click the button.)




    • Join Date: Jul 2008
    • Posts: 2
    #3

    Re: Debate over wording in an Standard Operating Procedure

    Thank you Ron,

    Is there a specific rule to follow when the 'will appear' versus 'appears' issue comes up?


    • Join Date: Nov 2007
    • Posts: 5,409
    #4

    Re: Debate over wording in an Standard Operating Procedure

    That still leaves the problem of using 'after' and its use: after (he did this), then he (did that) - it still suggests that the dialogue box did the clicking.

    When the 'OK' button is Clicked, the dialogue box appears.

    Depending on the context, 'when' could be 'if'.
    'when' would be if the manual is taking the reader through the steps of an operation; 'if' if the reader is being orientated to the various commands possible with the graphical interface.

    Use of the capital C for clicked follows the procedure in manuals, whereby Close, Open, Delete etc are given capitals to differentiate them as computer operating system Commands (as opposed to 'button' and 'dialogue box' which are just part of the graphical interface.)
    Last edited by David L.; 10-Jul-2008 at 19:42.


    • Join Date: Jul 2008
    • Posts: 2
    #5

    Re: Debate over wording in an Standard Operating Procedure

    In this case, the instructions are being executed as directed by the manual.


    • Join Date: Aug 2006
    • Posts: 3,059
    #6

    Re: Debate over wording in an Standard Operating Procedure

    Quote Originally Posted by Unregistered View Post
    We are having an internal debate over which is correct. The current wording in the SOP is "After clicking the 'OK' button, the dialogue box will appear." That sentence is being challenged with "After clicking the 'OK' button, the dialogue box appears." The dialogue box does appear immediately after clicking the 'OK' button.

    Which one is correct, or more correct?

    Thanks for any feedback.
    Either can be used, Skoob. Using the present simple, 'appears' makes an English speaker focus on the fact that this is what will happen routinely. Using 'will appear' just changes the focus more to that one time that you do so, but of course we understand that it will be repeated at any time that it's done.

    We all know that dialogue boxes are incapable of doing the clicking so don't worry about that.


    • Join Date: Nov 2007
    • Posts: 5,409
    #7

    Re: Debate over wording in an Standard Operating Procedure

    Just like we all know what those Japanese manuals really mean to say with their mangled English, when we're trying to learn to operate a piece of electronic equipment.
    Some of us depend on clarity in communication - and it's so easy to achieve when one respects language.
    Last edited by David L.; 10-Jul-2008 at 20:35.


    • Join Date: Aug 2006
    • Posts: 3,059
    #8

    Re: Debate over wording in an Standard Operating Procedure

    Quote Originally Posted by David L. View Post
    Just like we all know what those Japanese manuals really mean to say with their mangled English, when we're trying to learn to operate a piece of electronic equipment
    Some of us depend on clarity in communication - and it's so easy to achieve when one respects language.
    Skoob is from Seattle, Washington, David and he/she was not even asking about the purely absurd notion that the dialogue box was doing the clicking.

    I'm sure that this prescriptive bugbear that you consider important to effective communication did not even occur to those folks in the office having the debate.

    Skoob likely did a double take, "What on earth are they talking about?"


    • Join Date: Nov 2007
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    #9

    Re: Debate over wording in an Standard Operating Procedure

    Now you're a mind reader to boot!
    And there is no one with English as their second language in his part of the world who might have to read this manual?
    That aside, this is just typical of your slap-dash, 'anything goes' approach to posters struggling to acquire the sort of English that will get them through English language entrance exams and interviews. Just remember that not only Unregistered will be reading this post, but others trying to grasp correct English - not Your English!

    PERIOD


    • Join Date: Aug 2006
    • Posts: 3,059
    #10

    Re: Debate over wording in an Standard Operating Procedure

    Quote Originally Posted by David L. View Post
    Now you're a mind reader to boot!

    Not any more than you have suggested you are, David. In fact, you've done a complete about face, have you not? First it was "those Japanese manuals" and now you seem all concerned about ESLs. A certain degree of consistency would be nice.

    And there is no one with English as their second language in his part of the world who might have to read this manual?

    Even if there is, there's no reason to assume that they would be any different in their thinking than any sensible native speaker. The notion is absurd, David, and you know it, which is why you avoid addressing it.

    That aside,

    I should say.

    this is just typical of your slap-dash, 'anything goes' approach to posters struggling to acquire the sort of English that will get them through English language entrance exams and interviews.

    Hardly "anything goes" but it seems that's the nonsense that gets trotted out when there's nothing else to offer.

    Just remember that not only Unregistered will be reading this post, but others trying to grasp correct English - not Your English!

    PERIOD
    As I mentioned to Anglika, it's not correct just because you say it's correct, David. It's one thing to put forward a reasoned argument. but you're not really trying to suggest that the dialogue boxes are capable of doing the clicking, are you?

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