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  1. rmsh16's Avatar
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    #1

    Minutes of AGM


    Hi,

    Pl. proofread and thank you so much

    Minutes of 5th Annual General Body Meeting

    The PNT Milap Club Management Committee meeting held on 27th September 2008 at 4.30 pm at Board Room and discussed the following agenda

    1) General Secretary welcomes all the members of the club
    2) Joint Secretary presented a brief on the activities undertaken by the Milap Club last year i.e. 2007-08


    3) Audit Report & Budget
    The General Secretary read out the Audit report for the year 2007-08 and Budget for the year 2008-09 and approved by the management committee.

    4) New Committee
    As per the discussion and direction of President, the Management Committee of PNT Milap club is reshuffled to take active participation and involvement in club activities. President nominated the new committee members for next two years and the members are as follows:

    Proposed Committee
    President
    Sh. Azad Singh
    General Secretary
    Sh. Pandey RK
    Joint Secretary
    Sh. Mukherjee TK
    Treasurer
    Sh. Saravanan R
    Members

    1)
    Sh. Ramesh Kumar S
    2)
    Sh. Praveen Sheoran
    3)
    Sh. Srivastava KK
    4)
    Sh. Shantha Kumar
    5)
    Ms. Rasna
    6)
    Sh. Bhanuprakash
    7)
    Sh. Subramani R
    8)
    Sh. Nitin Dongre


    5) Scholarship
    A committee will be formed for identifying the meritorious children (Board Exam only) and submit to President for awarding scholarship. The scholarship will be awarded to meritorious children by next event organized by Milap club.

    6) Family outing

    Club organised one of the most memorable and successful one day picnic programme for members and their families in the last year. Similarly this year too club will be organizing the Family outing on 12th October 08 for all the groups, specially children and ladies with meals arranged at the venue.

    One of the member was suggested rather than spending mammoth rates to resort, we may think for an option of going to hill station by service given to caterers. The management committee needs to decide on pros & cons of the outing to hill station viz. security, food arrangement, entertaining / cultural activities etc. and propose suitable to management to take a further decision.

    7) Any other subject with permission of chair

    a) Bihar flood relief panel
    The President suggested that a donation from Milap club and employees to Bihar flood relief account to flood victims in the districts of Supala, Arraria, Madhepura and Purnia, where floods have destroyed more than 700 villages.

    b) Sports Day
    One of the member was suggested since the participation of members / family was very less on the Sports day i.e. 26th January due to National holiday on the occasion of Republic Day, it needs to be clubbed with Independence Day i.e. 15th August. Suggestion will be well taken and decided in future the Sports day is on 15th August after unfurling of National Flag by president.

    8) President speech

    The President appreciated the whole team for making profit and advised all the members to work in tandem to have the successful events in future also.

    9) Vote of thanks

    Treasurer extended the Vote of thanks on behalf of committee to all the members for their participation in the 5th Annual General Body Meeting.


    10) National Anthem


    Last but the least, whatever we do we should respect our motherland. The meeting concluded as there is no other subject after the National Anthem.

    The Annual General Body Meeting was followed by tea/refreshments to all the members of the Club.

    Cheers
    Rasna

  2. RonBee's Avatar
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    #2

    Re: Minutes of AGM

    Say:
    one of the members
    Better than "work in tandem" is "work together".



    • Join Date: Oct 2006
    • Posts: 19,434
    #3

    Re: Minutes of AGM


    The PNT Milap Club Management Committee held a meeting on 27th September 2008 at 4.30 pm at Board Room and discussed the following agenda

    1) General Secretary welcomes all the members of the club
    2) Joint Secretary presented a brief overview of the activities undertaken by the Milap Club last year i.e. 2007-08


    3) Audit Report & Budget
    The General Secretary read out the Audit report for the year 2007-08 and Budget for the year 2008-09. This wasapproved by the management committee.

    4) New Committee
    As per the discussion and direction of the President, the Management Committee of PNT Milap Club is reshuffled to encourage active participation and involvement in club activities. The President nominated the new committee members for next two years as follows:



    A committee will be formed for identifying the meritorious children (Board Exam only) and will submit a list to the President for awarding scholarships. The scholarship will be awarded to meritorious children at the next event organized by Milap Club.

    6) Family outing

    The club organised a most memorable and successful one-day picnic programme for members and their families in the last year. Similarly this year the club will be organizing a Family Outing on 12th October 2008 for all the groups, specially children and ladies, with meals arranged at the venue.

    One of the member suggested that rather than spending mammoth amounts to hire a resort, we may consider as an option going to a hill station with service given to caterers. The Management Committee needs to decide on the pros & cons of the outing to hill station, viz. security, food arrangement, entertaining / cultural activities etc. and make a proposal to the Management Committee to take a further decision.

    7) Any other business with permission of Chair

    a) Bihar flood relief panel
    The President suggested that a donation from Milap Club and employees be made to the Bihar flood relief account for flood victims in the districts of Supala, Arraria, Madhepura and Purnia, where floods have destroyed more than 700 villages.

    b) Sports Day
    One of the member suggested that since the participation of members / family was much less on the Sports Day i.e. 26th January due to the national holiday on the occasion of Republic Day, it needs to be combined with Independence Day i.e. 15th August. The suggestion was well taken and it was decided that in future the Sports Day will be on 15th August after the unfurling of the national flag by the President.

    8) President's speech

    The President congratulated the whole team for making a profit and advised all the members to work together to ensure successful projects in the future.

    9) Vote of thanks

    The Treasurer proposed a vote of thanks on behalf of the committee to all the members for their participation in the 5th Annual General Body Meeting.


    10) National Anthem


    Last but the least, whatever we do we should respect our motherland. The meeting concluded as there is no other subject after the National Anthem.

    The Annual General Body Meeting was followed by tea/refreshments for all the members of the Club.

    Cheers
    Rasna[/quote]

    {I deleted those bits that did not need changes to save space}

  3. rmsh16's Avatar
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      • Kannada
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      • India
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    • Join Date: Mar 2008
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    #4

    Re: Minutes of AGM

    Thank you so much dear

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