Start by looking at this part of your sentence:
Records of these meetings are included in the minutes of meetings
That's what minutes are - a record of a meeting. You are virtually saying: "These minutes duly note that these minutes record the fact that I am taking minutes."
Unless you mean that information about/minutes from some other committee was/were tabled, and incorporated into the minutes of your meetings........
places them on file is the correct expression
Student or Learner