Firm Letter Writing

[Carla Berger]

I would like to ask if you can help me with some wording, I have just started work in an office and have been asked to write a firm but polite letter regarding money that is owed to the company for a job they did last year but have still not been paid.

I want to look like I know what I am doing but have not got a clue how to approch this, please could you help me?

Kind regards

Carla

 

[Hi_there_Carl]

Dear Mr. Smith,

It has come to our attention that our invoice number XXXXX dated xx/xx/xxxx has not been paid. This invoice was for work conducted by our firm for yours from xx/xx/xxxx to xx/xx/xxxx. Would you kindly check your records and let us know when we can expect payment.

Should you have any questions regarding this matter please contact me at ____________ .

Sincerely,



Carla Berger
Accounts Manager
ABC Company

 

[Anglika]

You will be well advised to state the date and invoice number of the original invoice, and to refer to subsequent chasers for payment [ie "We have subsequently sent three letters reminding you of this invoice"].