[Grammar] Formal letter to a docent

[filackgeeth]

Good evening. I wrote a formal letter in which I want to inform a person from other university department that I was choosed by my director of department to do a illustrations for their deparment´s book about proverbs. I am not confident in writing letters in english. Could you check if there are grammar or stylistics or formal errors? Could you correct them or pinpoint it out? Also If you find errors elsewhere in my text, not only in my letter, let me know. I would appreciated it a lot. I have a lot of questions about writing letters, bear with me.

Questions:
- I have problems writing a formal letter to a person, whom I don´t know. He is from other faculty department. Officialy that person has title docent, I am not sure how to adress him in letter.
- The rules about Yours sincerelly and Your sincerelly at the end of letters, which of these are right? (I know only that Your(s) sincerelly is used when we write to someone we knew and Your faithfully is used when we don´t know a person... - which of senteces at the end of letter should we use?)
- Can you recommend some book about writing formal or informal letters, e-mails and so on?


------ in fact this is e-mail, not a letter...
Dear doc. X,
my name is Y, I am a third-year student of AAA. I have been approached by doc. Z with regard to illustrating proverbs for your department. Can I come over your office to discuss with you during consultation hours next week?

I´m looking forward for our cooperation.

Yours sincerelly,

Y
third-year student of AAA
Department of AAA, AAA University
-----

I hope, someone can answer my questions.

 

[Gillnetter]

Good evening. I wrote a formal letter in which I wanted to inform a person from another university department that I was [STRIKE]choosed [/STRIKE] chosen by my [STRIKE]director of [/STRIKE]department director to do [STRIKE]a [/STRIKE]illustrations for their deparment´s book about proverbs. I am not confident in writing letters in English. Could you check if there are grammar, [STRIKE]or[/STRIKE] stylistics or formal errors? Could you correct them or [STRIKE]pinpoint [/STRIKE][STRIKE]it[/STRIKE] point them out? Also, If you find errors elsewhere in my text, not only in my letter, let me know. I would [STRIKE]appreciated[/STRIKE] appreciate it a lot. I have a lot of questions about writing letters, bear with me.

Questions:
- I have problems writing a formal letter to a person, whom I don't know. He is from another faculty department. Officially that person has the title, Docent , I am not sure how to [STRIKE]address [/STRIKE] address him in a letter.
- The rules about Yours [STRIKE]sincerely [/STRIKE] sincerely and Your [STRIKE]sincerelly [/STRIKE]sincerely at the end of letters, which of these are right? (I know only that Your(s) [STRIKE]sincerelly [/STRIKE] sincerely is used when we write to someone we knew and Your faithfully is used when we dont know a person... - which of senteces at the end of letter should we use?) (I am not aware of such a rule. I usually write, Sincerely yours.)
- Can you recommend some book about writing formal or informal letters, e-mails and so on?


------ in fact this is e-mail, not a letter...
Dear [STRIKE]doc[/STRIKE] Mr. X, (If he has not been given the title of professor, I would opt to use Mr. or Ms [for females] I understand that Docent is used in some countries for a person who is somewhat lower in rank than a professor - somewhat like an Associate Professor in the US. You should research how this title [docent] is handled in your country)
my name is Y, I am a third-year student [STRIKE]of [/STRIKE] at AAA. I have been approached by doc (See the notes above about this title. In any case, capitalize the word). Z with regard to illustrating proverbs for your department. [STRIKE]Can [/STRIKE] May I come [STRIKE]over [/STRIKE]to your office to discuss this matter with you during your consultation hours next week?

I'm looking forward [STRIKE]for [/STRIKE] to our cooperation. (While there is nothing wrong with using "cooperation", it sounds odd. I would write, "to our meeting". The cooperation will come later during the actual work)

Yours [STRIKE]sincerelly[/STRIKE] sincerely,

Y
[STRIKE]third-year student of AAA
Department of AAA, AAA University
[/STRIKE]----- (You have already identified yourself and your status in the letter. There is no reason to do it again)

I hope someone can answer my questions. (Probably many people "can" answer your questions. You should write, "will answer")

Gil

 

[filackgeeth]

Thank you for your answers, Gil.

I have questions and ...
In the opening of e-mail, can i indtroduce myself as "a third-year student AAA branch at University BBB"? I want to be more precise with indetification, or it´s alright to apply that I am from the same university (like in previous opening statement: I am a third-year student at AAA?).

I don´t feel differences between other and another nor in may and can. Maybe I will find definitions in my grammar book or dictionnary.
I have problems with present tenses, past tenses, passive voices and (in)definite articles... With "looking forward" - I assumed that after this form "look(ing) forward" it will be always "to", not "for"...

I am appreciate that you pointed them, my errors (and problem with commas as I see), out.