correct in politeness

[ben9108]

A purchasing order need to be approved by three managers, so I write email to request the relevant manger to sign the order. I would be grateful if you could help me to correct the following email in politeness.


Dear Technical Manager

Referring to the attached memo ref.: ABC/06 dated 1 Jan 05 regarding the following purchasing order of building shall be endorsed by Technical Manager.

Order No. Building Description
WER-01 XYZ Buy a heater

Gratefully, please sign the captioned order of building for endorsement if no further comments have been made.

Enclose herein the order file for your information and the original copy of order will be sent to your office.

[Ouisch]

(In AmE, we say "purchase order", don't know if it's the same in HK.)

Do you know the names of the Managers who must sign the purchase order? If so, it's best to address them by name. ("Dear Mr. Jones") If not, you might want to address it:

ATTN: TECHNICAL MANAGER

Dear Sir or Madam: (If you know for sure all the managers are men, you don't have to add the "Madam")


Referring to the attached memo ref.: ABC/06 dated 1 Jan 05 regarding the following purchasing order of building must be endorsed by Technical Manager.

Order No. Building Description
WER-01 XYZ Buy a heater

If you have no comments or changes, Please sign the captioned purchase order.
A copy of the order is enclosed for your information and the original will be sent to your office.