Do I use last or first name?

robin lee

Member
Joined
Oct 28, 2009
Member Type
Other
Native Language
Chinese
Home Country
China
Current Location
Hong Kong
I am writing a letter of resignation to my manager. I am not sure if I should use her first name or last name in the salutation as I know her.


XYZ Company
Attention: Mary Smith, Manager

Dear Ms. Smith:

Further to our meeting last Tuesday, I confirm I will be resigning from my job effective November 25, 2017

or

XYZ Company
Attention: Mary Smith, Manager

Dear Mary:
Further to our meeting last Tuesday, I confirm I will be resigning from my job effective November 25, 2017
 

emsr2d2

Moderator
Staff member
Joined
Jul 28, 2009
Member Type
English Teacher
Native Language
British English
Home Country
UK
Current Location
UK
It's an official notification of resignation so I would be as formal as possible. Start with "Dear Ms Smith" and end with "Yours sincerely" (then your name).

We don't usually say "I will be resigning from my job effective from ...". It's more normal to say something like "Please accept this letter as official notice of my resignation. In line with company policy, I am giving the requisite (number) weeks' notice so my last day will be [date]."
 
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