Reason to swap keys

poongodi

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Please help me to correct the letter.
Sir,
In 2018 I got conceived for the first time after taking a fertility treatment for 4 years.During that period, doctor advised me to be very careful and not to strain more physically to avoid miscarriage. Because of the post-pregnancy signs I was very weak and couldnt concentrate more on my work. In this situation as a senior staff of the branch i was supposed to take key and act as a cash-in-charge of the branch.So i took charge and handled the keys for a week.Whereas my health was not supported me to continue my work as in regular case and couldn't discharge my duties as a cash- in- charge.So I requested my branch manager for swapping keys with one of my colleagues on compassionate grounds and handled the keys during his absence for the smooth functioning of the branch
 

emsr2d2

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Please help me to correct the letter.

Dear Sir,

In 2018, I [STRIKE]got[/STRIKE] conceived for the first time after [STRIKE]taking a[/STRIKE] having fertility treatment for [strike]4[/strike] four years. space here [STRIKE]During that period,[/STRIKE] My doctor advised me to be very careful and not to strain [STRIKE]more[/STRIKE] myself physically to avoid miscarriage.

Because of [STRIKE]the[/STRIKE] post-[STRIKE]pregnancy[/STRIKE] natal [STRIKE]signs[/STRIKE] problems/issues, I was very weak and couldn't concentrate [STRIKE]more[/STRIKE] on my work.

In [STRIKE]this situation[/STRIKE] my position/role as a senior staff [STRIKE]of the branch[/STRIKE] member, I was supposed to take the keys and act as a cash-in-charge of the branch. space here [STRIKE]So[/STRIKE] I took charge and handled the keys for a week. space here [STRIKE]Whereas[/STRIKE] Unfortunately, my health [STRIKE]was not supported[/STRIKE] did not allow me to continue my regular work [STRIKE]as in regular case[/STRIKE] and I couldn't discharge my duties as a cash-in-charge. space here [STRIKE]So[/STRIKE]

Consequently, I [STRIKE]requested[/STRIKE] asked my branch manager [STRIKE]for swapping[/STRIKE] if I could swap keys with one of my colleagues on compassionate grounds, and I handled the keys during his absence [STRIKE]for[/STRIKE] to ensure the smooth functioning of the branch.

Please note my corrections above. I have underlined "cash-in-charge" because I don't know what it means. It's not a recognised job title in English. Also, I don't understand the logic. If you were unable to manage your key-handling work, why did you volunteer to take on additional key-handling work by covering for your colleague?

You must remember to put a space after every full stop.
 
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Tdol

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Head cashier?
 

poongodi

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Thank you sir/madam. Actually I should not decline/ refuse to handle the keys otherwise I will be punished for not doing my job role. So my colleague has helped me by taking key charge as his permanent role. Officially I have not given any letter for this. My branch manager,me,and my colleague were done this in mutual understanding. So I shouldn't make inconvenience to my colleague when he planned for a leave. So during that time I handled the job temporarily. Now auditor is asking letter. So I am conveying the auditor that I haven't given up my duty, just on adjustment we exchanged the keys
 

poongodi

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emsr2d2

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Thank you. [STRIKE]sir/madam.[/STRIKE] Unnecessary on this forum.

Actually, I [STRIKE]should not[/STRIKE] cannot decline/refuse to handle the keys [STRIKE]otherwise[/STRIKE] or I will be punished for not doing my job. [STRIKE]role.[/STRIKE] [STRIKE]So[/STRIKE] My colleague [STRIKE]has[/STRIKE] helped me by taking charge of the key [STRIKE]charge[/STRIKE] permanently. [STRIKE]as his permanent role.[/STRIKE]

[STRIKE]Officially I have not given any letter for this.[/STRIKE] This is not an official arrangement. My branch manager, space after a comma [STRIKE]me, and[/STRIKE] my colleague and I [STRIKE]were[/STRIKE] have done this [STRIKE]in[/STRIKE] by mutual [STRIKE]understanding[/STRIKE] agreement.

[STRIKE]So[/STRIKE] [STRIKE]I shouldn't make inconvenience to[/STRIKE] It won't be inconvenient for my colleague when he [STRIKE]planned for a[/STRIKE] goes on leave because I will look after the key when he is away.

[STRIKE]So[/STRIKE] During [STRIKE]that time[/STRIKE] his leave, I [STRIKE]handled[/STRIKE] will handle the job temporarily. Now the/an auditor is asking for a letter about the arrangement. [STRIKE]So[/STRIKE] I [STRIKE]am conveying the[/STRIKE] want to explain to the auditor that I haven't given up my [STRIKE]duty[/STRIKE] duties; there has just [STRIKE]on[/STRIKE] been a slight adjustment [STRIKE]we exchanged[/STRIKE] regarding the [STRIKE]keys[/STRIKE] key.

Note my corrections above. Can you clarify whether the task involves one key or several keys? You have chopped and changed between "key" and "keys" in your posts.
 

Tdol

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I can't help hoping it's keys for added security.
 

poongodi

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It meant for several keys.

Will you give me some idea to avoid this mistakes in my sentences?
 

emsr2d2

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[STRIKE]It[/STRIKE] I meant [STRIKE]for[/STRIKE] several keys.

Will you give me some idea of how to avoid this [STRIKE]mistakes[/STRIKE] mistake in my sentences?

My advice is very simple. If you mean "keys", say "keys". It's a simple case of choosing the singular or the plural as appropriate. The exception to this would be when you're using it as part of a longer word. For example, you would use "keyholder" even if the job involves being in charge of more than one key.

I'm not sure if you have a problem with singular/plural. As you can see above "this mistakes" was wrong. You can use "this" with a singular noun. If you use a plural noun, use "these". I changed it to "this mistake" above because you seem to be referring specifically to the mistake you had been making by mixing "key" and "keys".
 

Tarheel

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Please review posts 2, 6 and 9.Concentrate on what you need to improve. Practice doing it right.
 
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