How to write attendance required.

[leeds]

Someone can help me how to write an email regarding attendance., we are having maintance on our servers so i need one of engineers attendance required on mentioning date.

 

[emsr2d2]

Someone can help me how to write an email regarding attendance., we are having maintance on our servers so i need one of engineers attendance required on mentioning date.

Please try to write the email yourself first. Post it here and we will happily check and comment.

 

[leeds]

Dear Mr Manager,

We just wanted to let you know that we will be performing maintenance on Network infrastructure this coming Friday, which will require us to take down the form processing Switches & PBX. Therefore Kindly arrange Mr John to attend (Our Office Name) on below mentioned date . The scheduled outage is to happen on :
Friday, August 13th, 2010 8.00 AM / 10.00 AM

Regards

 

[emsr2d2]

Dear [STRIKE]Mr Manager[/STRIKE] Sir (or his actual name if you know it),

[STRIKE]We just wanted to let you know[/STRIKE] Please note that we will be performing maintenance on the network infrastructure this coming Friday, which will require us to take down the form processing Switches & PBX. Therefore kindly arrange for Mr John (is John his first name or his surname? If it's his first name, then don't use "Mr". If it's his surname, then it's fine) to attend (Our Office Name) on [STRIKE]below mentioned date [/STRIKE] the date and time shown below. The scheduled outage is to happen on :
Friday, August 13th, 2010 8.00 AM / 10.00 AM (do you mean "from 8am until 10am" or "at either 8am or 10am"?)

Regards

See above. My amendments are in red and queries are in blue.

 

[leeds]

Thank you very much, really appreciate your quick response,

John is fiest name, timeing is 8m until 10pm

Thanks.

 

[emsr2d2]

Thank you very much, really appreciate your quick response,

John is fiest name, timeing is 8m until 10pm

Thanks.

In that case, "kindly arrange for John to attend..."

and

"Friday, August 13th, 2010, 8pm-10pm (or 8pm to 10pm)."