formal letter

[luisafer]

Hello, I'm writing a letter and i am not sure about a sentence. I'll apreciate any help.
Dear Dr. XX
I am sorry to bother you again I know you are a very busy person, but I wanted to ask you if you have any information about my possible academic exchange in the Anthropology Department at the University XXX. I would like to know how the process is going because in the case you accept me as visiting scholar I would have to do some paperwork here in Mexico that takes sometime.

I thank you in advance for your time and hope to hear from you shortly.
Yours sincerely,

[palinkasocsi]

Hello, I'm writing a letter and i am not sure about a sentence. I'll apreciate any help.
Dear Dr. XX
I am sorry to bother you again I know you are a very busy person, but I wanted to ask you if you have any information about my possible academic exchange in the Anthropology Department at the University XXX. I would like to know how the process is going because in the case you accept me as visiting scholar I would have to do some paperwork here in Mexico that takes sometime.

I thank you in advance for your time and hope to hear from you shortly.
Yours sincerely,

Which sentence are you not sure about?

Palinkasocsi

[luisafer]

Thank you very much for you help.

[billmcd]

Some minor suggestions. Please compare with your original.

Dear Dr. XX
I am sorry to bother you again. I know you are a very busy person, but I want to ask you if you have any information about my possible academic exchange in the Anthropology Department at the University XXX. I would like to know how the process is going because in case you accept me as visiting scholar, I would have to complete some paperwork here in Mexico that might take some time.

I thank you in advance for your time and hope to hear from you shortly.
Yours sincerely,

[karimk]

thank you