Can anybody of you please correct this letter

[manickamp]

Hi all,

Thanks in advance.

I want to send a mail to all the email users of our company to follow certain regulation please find the letter below i want this to be corrected to use as a template for the future letters.

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Dear All,

Kindly be informed that don’t use the official Email Id (@xyz.com or @abc.com)
For sending and receiving the forwarded and unnecessary non official emails.
The flow of email traffic is high. Sometimes you may fail to get the official mails.

Inform your colleague/Friends/Relatives to send personal mails to your personal email ID.

Delete all your unnecessary non official mails from your outlook periodically.

Regards,

IT Division,

[David L.]

Kindly be informed that the Company email ID (@xyz.com or @abc.com) is NOT to be used for sending and receiving non-official email. This includes forwarded emails.

Email traffic is high and non-essential items sometimes displace the flow of official mails, which then fail to deliver.

Please inform colleagues/friends/relatives to send ALL personal mail to your personal email ID.

Delete all unnecessary non-official mail from your inbox regularly.

Regards

IT Division