How to end an email: The 100 most useful phrases

Summary: Common closing lines, closing greetings and ways of writing your name at the end of emails, including phrases for formal and informal business and personal emails.

This is a list of the most important phrases for closing a wide range of different formal and informal emails. Each section is organised in approximate order of usefulness, with the most useful phrases of all underlined.

A big list of useful phrases for the whole of emails and intensive practice are available in the e-book Teaching Emailing: Interactive Classroom Activities.

This article is part of a series on useful emailing phrases:

  1. The 100 most useful phrases for starting emails
  2. The 100 most useful emailing phrases
  3. The 100 most useful phrases for ending emails
  4. 100 common mistakes with starting and ending emails
  5. Differences between British and American emails
  6. Cultural differences in emailing 

The most useful email closing lines

Closing lines talking about the next contact between you

Closing lines when you need a reply

  1. I’m looking forward to hearing from you (soon).
  2. I look forward to hearing from you (soon).
  3. Looking forward to hearing from you (soon).
  4. Please let me know if that’s okay/ if that is acceptable with you/ if that sounds okay/ if you can/ if you can help/ if you need an extension/ if you need to reschedule/ if…
  5. Please let me know what you think/ when might be a good time/...
  6. Look forward to hearing what you think/ getting your input/…ing…
  7. We look forward to receiving your documents/ application/ permission/…

Closing lines offering more communication/ more help (if needed)

  1. If you need any more information, please contact me.
  2. If you require any further information, please do not hesitate to contact me (at any time).
  3. If you have any questions, please let me know.
  4. If you have any more questions, just let me know.
  5. (In the meantime) if you need any more information, please feel free to email me.
  6. If you need any more info, just drop me a line.
  7. Please phone my mobile if you get lost/ if you have any trouble with…/ if…
  8. Please phone at any time if you need/ if you have any questions about…/ if…
  9. Please get in touch if you need any (more) help with this.
  10. Please let me know if there’s anything (else) that I can do to help.
  11. If anything about that isn’t clear, please drop me a line.
  12. If you have any further problems, please do not hesitate to contact me.
  13. If anything isn’t clear, just let me know.

Other closing lines mentioning the next contact between you

  1. I’m looking forward to seeing you then.
  2. I look forward to meeting you then.
  3. See you on Monday/ next week/ on…/ next…/ then.
  4. Hope we have the chance to meet again soon.
  5. I hope we have the opportunity to meet again soon.
  6. Speak to you soon/ then/ on Monday/ next…/ on…./ later.
  7. I look forward to doing business with you again soon.
  8. I hope you can come.
  9. Hope you can come!
  10. Can’t wait to see you again!
  11. Keep in touch!
  12. Write soon!
  13. (I’ll phone you…/ Will write again…) Speak to you then.


Closing lines for (big) requests

  1. Thanks (in advance).
  2. Thank you (in advance).
  3. Any help you can offer me with this would be greatly appreciated.
  4. Any feedback you can give me on this would be gratefully accepted.
  5. Any assistance you could give me in this matter would be greatly appreciated.
  6. Any help at all would be much appreciated.
  7. Thanks a lot.
  8. Thanks a million.
  9. Thank you in advance for your assistance (in this matter).


Closing lines for instructions/ commands/ orders

  1. Thank you for your cooperation.
  2. Thank you in advance for your cooperation.


Closing lines with apologies/ Closing lines when responding to complaints

  1. I hope that is acceptable with you.
  2. Hope that is okay (with you).
  3. Once again, please accept our apologies for any inconvenience caused/ for the inconvenience caused/ for the delay/ for…
  4. Thanks for your patience./ Thank you for your patience.
  5. Thank you for your understanding.
  6. Sorry about the complications.
  7. Sorry this is taking so long to sort out.
  8. Sorry for any trouble caused.
  9. We would like to apologise in advance for any inconvenience caused.
  10. Sorry for the delay (in arranging this/ in…).
  11. As I said, really sorry about all that/ about….


Social closing lines/ Friendly closing lines

  1. Have a good evening/ day/ weekend/ break/...
  2. Hope you have a good vacation/ journey home/…
  3. Hope you have the chance to enjoy the nice weather/ the cherry blossom/ the holiday/…
  4. Good luck with….
  5. All the best with…
  6. Send my love to John./ Say “Hi” to John from me./ Please send my (best) regards to John.


Other useful closing lines

  1. Thanks again (for bringing this matter to my attention/ for your interest in…/ for…).
  2. Hope that helps.
  3. I hope that is some kind of help.
  4. Sorry I couldn’t be more help.
  5. (I) hope that answers all your questions/ that’s clearer now/ that’s some help/ that meets with your approval/ that…
  6. Does that sound okay?
  7. Sound okay?


Useful closing greetings for emails

  1. Best regards
  2. Sincerely yours
  3. Sincerely
  4. Yours
  5. Best wishes
  6. Regards
  7. All the best
  8. Bye for now
  9. Take care
  10. Kind regards
  11. Yours sincerely
  12. Yours faithfully
  13. Best
  14. Hugs and kisses
  15. Lots of love
  16. XXX
  17. ATB
  18. BR
  19. BW
  20. See you
  21. CU
  22. XOXO
  23. Yours truly
  24. Cheers


Different ways of writing your name at the end of emails

  1. Alex Case
  2. Alex
  3. Alex Case (Mr)
  4. A.M.Case (Mr)
  5. Al
  6. A
  7. (nothing)


Copyright © 2020

Written by Alex Case for

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