This is a list of the most important phrases for closing a wide range of different formal and informal emails. Each section is organised in approximate order of usefulness, with the most useful phrases of all underlined.
A big list of useful phrases for the whole of emails and intensive practice are available in the e-book Teaching Emailing: Interactive Classroom Activities.
This article is part of a series on useful emailing phrases:
- The 100 most useful phrases for starting emails
- The 100 most useful emailing phrases
- The 100 most useful phrases for ending emails
- 100 common mistakes with starting and ending emails
- Differences between British and American emails
- Cultural differences in emailing
The most useful email closing lines
Closing lines talking about the next contact between you
Closing lines when you need a reply
- I’m looking forward to hearing from you (soon).
- I look forward to hearing from you (soon).
- Looking forward to hearing from you (soon).
- Please let me know if that’s okay/ if that is acceptable with you/ if that sounds okay/ if you can/ if you can help/ if you need an extension/ if you need to reschedule/ if…
- Please let me know what you think/ when might be a good time/...
- Look forward to hearing what you think/ getting your input/…ing…
- We look forward to receiving your documents/ application/ permission/…
Closing lines offering more communication/ more help (if needed)
- If you need any more information, please contact me.
- If you require any further information, please do not hesitate to contact me (at any time).
- If you have any questions, please let me know.
- If you have any more questions, just let me know.
- (In the meantime) if you need any more information, please feel free to email me.
- If you need any more info, just drop me a line.
- Please phone my mobile if you get lost/ if you have any trouble with…/ if…
- Please phone at any time if you need/ if you have any questions about…/ if…
- Please get in touch if you need any (more) help with this.
- Please let me know if there’s anything (else) that I can do to help.
- If anything about that isn’t clear, please drop me a line.
- If you have any further problems, please do not hesitate to contact me.
- If anything isn’t clear, just let me know.
Other closing lines mentioning the next contact between you
- I’m looking forward to seeing you then.
- I look forward to meeting you then.
- See you on Monday/ next week/ on…/ next…/ then.
- Hope we have the chance to meet again soon.
- I hope we have the opportunity to meet again soon.
- Speak to you soon/ then/ on Monday/ next…/ on…./ later.
- I look forward to doing business with you again soon.
- I hope you can come.
- Hope you can come!
- Can’t wait to see you again!
- Keep in touch!
- Write soon!
- (I’ll phone you…/ Will write again…) Speak to you then.
Closing lines for (big) requests
- Thanks (in advance).
- Thank you (in advance).
- Any help you can offer me with this would be greatly appreciated.
- Any feedback you can give me on this would be gratefully accepted.
- Any assistance you could give me in this matter would be greatly appreciated.
- Any help at all would be much appreciated.
- Thanks a lot.
- Thanks a million.
- Thank you in advance for your assistance (in this matter).
Closing lines for instructions/ commands/ orders
- Thank you for your cooperation.
- Thank you in advance for your cooperation.
Closing lines with apologies/ Closing lines when responding to complaints
- I hope that is acceptable with you.
- Hope that is okay (with you).
- Once again, please accept our apologies for any inconvenience caused/ for the inconvenience caused/ for the delay/ for…
- Thanks for your patience./ Thank you for your patience.
- Thank you for your understanding.
- Sorry about the complications.
- Sorry this is taking so long to sort out.
- Sorry for any trouble caused.
- We would like to apologise in advance for any inconvenience caused.
- Sorry for the delay (in arranging this/ in…).
- As I said, really sorry about all that/ about….
Social closing lines/ Friendly closing lines
- Have a good evening/ day/ weekend/ break/...
- Hope you have a good vacation/ journey home/…
- Hope you have the chance to enjoy the nice weather/ the cherry blossom/ the holiday/…
- Good luck with….
- All the best with…
- Send my love to John./ Say “Hi” to John from me./ Please send my (best) regards to John.
Other useful closing lines
- Thanks again (for bringing this matter to my attention/ for your interest in…/ for…).
- Hope that helps.
- I hope that is some kind of help.
- Sorry I couldn’t be more help.
- (I) hope that answers all your questions/ that’s clearer now/ that’s some help/ that meets with your approval/ that…
- Does that sound okay?
- Sound okay?
Useful closing greetings for emails
- Best regards
- Sincerely yours
- Best wishes
- All the best
- Bye for now
- Take care
- Kind regards
- Yours sincerely
- Yours faithfully
- Hugs and kisses
- Lots of love
- See you
- Yours truly
Different ways of writing your name at the end of emails
- Alex Case
- Alex Case (Mr)
- A.M.Case (Mr)