The 100 most useful phrases for ending emails

This is a list of the most important phrases for closing a wide range of different formal and informal emails. Each section is organised in approximate order of usefulness, with the most useful phrases of all underlined.

A big list of useful phrases for the whole of emails and intensive practice are available in the e-book Teaching Emailing: Interactive Classroom Activities.

This article is part of a series on useful emailing phrases:

1. The 100 most useful phrases for starting emails
2. The 100 most useful emailing phrases
3. The 100 most useful phrases for ending emails
4. 100 common mistakes with starting and ending emails
5. Differences between British and American emails
6. Cultural differences in emailing 

The most useful email closing lines

Closing lines talking about the next contact between you

Closing lines when you need a reply

1. I’m looking forward to hearing from you (soon).
2. I look forward to hearing from you (soon).
3. Looking forward to hearing from you (soon).
4. Please let me know if that’s okay/ if that is acceptable with you/ if that sounds okay/ if you can/ if you can help/ if you need an extension/ if you need to reschedule/ if…
5. Please let me know what you think/ when might be a good time/...
6. Look forward to hearing what you think/ getting your input/…ing…
7. We look forward to receiving your documents/ application/ permission/…

Closing lines offering more communication/ more help (if needed)

8. If you need any more information, please contact me.
9. If you require any further information, please do not hesitate to contact me (at any time).
10. If you have any questions, please let me know.
11. If you have any more questions, just let me know.
12. (In the meantime) if you need any more information, please feel free to email me.
13. If you need any more info, just drop me a line.
14. Please phone my mobile if you get lost/ if you have any trouble with…/ if…
15. Please phone at any time if you need/ if you have any questions about…/ if…
16. Please get in touch if you need any (more) help with this.
17. Please let me know if there’s anything (else) that I can do to help.
18. If anything about that isn’t clear, please drop me a line.
19. If you have any further problems, please do not hesitate to contact me.
20. If anything isn’t clear, just let me know.

Other closing lines mentioning the next contact between you

21. I’m looking forward to seeing you then.
22. I look forward to meeting you then.
23. See you on Monday/ next week/ on…/ next…/ then.
24. Hope we have the chance to meet again soon.
25. I hope we have the opportunity to meet again soon.
26. Speak to you soon/ then/ on Monday/ next…/ on…./ later.
27. I look forward to doing business with you again soon.
28. I hope you can come.
29. Hope you can come!
30. Can’t wait to see you again!
31. Keep in touch!
32. Write soon!
33. (I’ll phone you…/ Will write again…) Speak to you then.

 

Closing lines for (big) requests

34. Thanks (in advance).
35. Thank you (in advance).
37. Any help you can offer me with this would be greatly appreciated.
38. Any feedback you can give me on this would be gratefully accepted.
39. Any assistance you could give me in this matter would be greatly appreciated.
40. Any help at all would be much appreciated.
41. Thanks a lot.
42. Thanks a million.
43. Thank you in advance for your assistance (in this matter).

 

Closing lines for instructions/ commands/ orders

44. Thank you for your cooperation.
45. Thank you in advance for your cooperation.

 

Closing lines with apologies/ Closing lines when responding to complaints

46. I hope that is acceptable with you.
47. Hope that is okay (with you).
48. Once again, please accept our apologies for any inconvenience caused/ for the inconvenience caused/ for the delay/ for…
49. Thanks for your patience./ Thank you for your patience.
50. Thank you for your understanding.
51. Sorry about the complications.
52. Sorry this is taking so long to sort out.
53. Sorry for any trouble caused.
54. We would like to apologise in advance for any inconvenience caused.
55. Sorry for the delay (in arranging this/ in…).
56. As I said, really sorry about all that/ about….

 

Social closing lines/ Friendly closing lines

57. Have a good evening/ day/ weekend/ break/...
58. Hope you have a good vacation/ journey home/…
59. Hope you have the chance to enjoy the nice weather/ the cherry blossom/ the holiday/…
60. Good luck with….
61. All the best with…
62. Send my love to John./ Say “Hi” to John from me./ Please send my (best) regards to John.

 

Other useful closing lines

63. Thanks again (for bringing this matter to my attention/ for your interest in…/ for…).
64. Hope that helps.
65. I hope that is some kind of help.
66. Sorry I couldn’t be more help.
67. (I) hope that answers all your questions/ that’s clearer now/ that’s some help/ that meets with your approval/ that…
68. Does that sound okay?
69. Sound okay?

 

Useful closing greetings for emails

70. Best regards
71. Sincerely yours
72. Sincerely
73. Yours
74. Best wishes
75. Regards
76. All the best
77. Bye for now
78. Take care
79. Kind regards
80. Yours sincerely
81. Yours faithfully
82. Best
83. Hugs and kisses
84. Lots of love
85. XXX
86. ATB
87. BR
88. BW
89. See you
90. CU
91. XOXO
92. Yours truly
93. Cheers

 

Different ways of writing your name at the end of emails

94. Alex Case
95. Alex
96. Alex Case (Mr)
97. A.M.Case (Mr)
98. Al
99. A
100. (nothing)